Founded in 1967, The Overlake School is an independent, nonsectarian, coeducational, college preparatory day school. Each Overlake community member is committed to the school's mission to inspire excellence, develop intellectual curiosity, teach responsibility, embrace diversity, and foster a compassionate community.
Overlake is committed to diversity and does not discriminate on the basis of race, religion, national or ethnic origin, socio-economic status, gender, sexual orientation, or disability in the administration of its educational policies, financial aid, employment, and other school-administered programs.
College Counseling Assistant
How to Apply
To apply, please submit an application via our online job portal at overlake.jobs.
We will begin reviewing applications starting April 16th, 2018. The posting will remain open until a finalist is selected but applications received after this date may not receive full consideration.?If you have any questions related to this opportunity, please contact Kate Asgari, Director of College Counseling, firstname.lastname@example.org.
Anticipated Start Date- Negotiable
The Overlake School College Counseling Department
The College Counseling team is committed to helping Overlake students and their parents make informed decisions about college planning, funding, and selection. Overlake’s College Counseling program is a comprehensive four-year experience for Upper School students grades 9-12. We provide individual counseling for students and their parents as well as a wide variety of group programs to educate them about the college admission landscape, resources, options, and the college admission application and selection process. Our goal is to prepare students to make informed decisions regarding colleges that provide a good match to their own interests, preparation, and educational needs. We believe that there is more than one college that is a right fit for each student.
We are seeking a colleague with excellent verbal and written communication skills and a successful record of collaboration with a broad range of constituencies, preferably in a high school or college admission environment. The ideal candidate will be proficient in using Microsoft Office products, Adobe Acrobat, College Kickstart, and Slate or Naviance software. This candidate will be able to work independently as well as in concert with the College Counseling team and the broader Overlake community. They will be detail-oriented, highly organized, and experienced with database management and record keeping. A Bachelor’s degree and minimum of three years of experience in an office environment is preferred. The successful candidate will possess a level of cultural competency necessary for working with a diverse population in an inclusive and equitable community. A Washington State background check is essential. A sense of humor is appreciated.
Reporting to the Director of College Counseling, the College Counseling Assistant is primarily responsible for operations related to the college admission and application process. These responsibilities broadly include data management, transmission of records to colleges and universities, annual scheduling of college representatives, and interacting with many constituencies in and outside of the school community.
Specifically, the College Counseling Assistant will:
Assist with planning logistics for new and continuing college planning programs;
Interact with a wide range of individuals, especially students, parents, Overlake personnel, and college admission officers;
Assist in providing information to students, parents, faculty and staff regarding college planning programs and testing;
Provide technical support to students and parents using the Family Connection website and online Common/Coalition Applications for college admission;
Enhance and maintain data management and record-keeping systems related to college application and admission statistics, department budgets, and college library resources;
Continue to develop and monitor system of electronic transference of documents to colleges;
Organize the College Resource Library to enhance and facilitate the use of college, scholarship and career information;
Track and monitor a wide range of student activity and special programs, including college counseling meetings, college applications and offers, teacher recommendations, and scholarship opportunities/nominations;
Help proctor tests, as needed, and help coordinate the administration of Advanced Placement exams, PSAT, and practice ACT;
Maintain and update the various information files within Family Connection, including the Bulletin Board on Welcome Page, scholarship information, summer enrichment programs, and college representative visits;
Assist with development of reports for various meetings, including Board Reports, PFSA meetings, and others, as needed;
Coordinate college representative visits to Overlake, including staffing, scheduling, and posting announcements;
Support the annual Project Week College Tour;
Support other functions within the College Counseling and Counseling department, as needed.
About The Overlake School
The Overlake School is an independent, coeducational, college preparatory day school located on a 75-acre campus in Redmond, Washington. The school serves 530 students grades 5-12. Founded in 1967, the school has a reputation as one of the leading independent schools in the Northwest. Overlake believes that diversity is an integral part of its mission. The school therefore actively fosters a diverse community that contributes to its educational richness.