Trinity-Pawling School seeks a dynamic, experienced, organized, creative, honorable professional to provide leadership and oversight to our multifaceted facilities organization. This includes primary responsibility for the School’s physical assets and the maintenance and operations of the facilities and grounds, inclusive of our 250 acre campus, 43 buildings, and 412,055 square feet of space. The Director is also responsible for the development of a sustainability and energy conservation strategy, emergency management, safety and security, and capital construction. The Director will also focus on improving facilities processes and analyze operations while maintaining a campus that is attractive and functional for students and staff. The position reports to the Chief Operating Officer and works closely with the Head of School and other senior administrators to meet the School’s operational, safety and security needs in support of the overall mission of the School.
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The essential functions listed below are representative of the knowledge, skill, and/or ability required.
Maintain integrity of the School’s assets by overseeing planning and general maintenance repair. Oversight of the maintenance and upkeep of the campus buildings, grounds, residences, and athletic fields; fleet management of School’s 14 vehicles; managing special events (including Graduation, Opening of School, and Reunion and Family Weekends) for the purpose of ensuring required facilities preparation. Direct projects for the purpose of ensuring completion within established time frames, project design and budget.
Develop long and short range maintenance plans/programs (e.g. emergency response plans, energy management plans, annual budgets, etc.) for the purpose of ensuring School resources are effectively utilized.
Oversight of capital projects, including schedule development, design, bidding/negotiation, and construction (including responsibility for managing architect and contractor selection processes and relationships and for keeping projects on schedule and on budget); must be able to identify, evaluate and prioritize the needs of the School within budget and personnel limitations.
Inspect new construction, work repair, projects, equipment, work orders, daily maintenance and supplies for the purpose of ensuring that jobs are completed efficiently; specifications for major capital improvements are within local/state/federal regulations; and approving inspection reports and payment requests.
Align long range plans and capital improvement projects with strategic objectives of the School by prioritizing renovations and repairs and scheduling activities to minimize disruptions.
Interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.
Ability to write reports, business correspondence, and policy/procedure manuals; ability to effectively present information and respond to questions from the School’s Board of Trustees, management, faculty, staff, students, parents and contractors/vendors. Participates in the Buildings and Grounds Committee of the Board of Trustees.
High level of analytical, interpretative, and constructive thinking in varied situations covering multiple areas of the School. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Considerable responsibility with regard to general assignments in planning time, method, manner and/or sequence of performance of own work, in addition, the organization and delegation of work operations for a group of employees engaged in widely diversified activities.
Intense mental demand. Operations require sustained directed thinking to analyze, solve, or plan highly variable, administrative, professional, or technical tasks involving complex problems or mechanisms.
Contacts with other departments or offices and also frequently with individuals; consulting on problems which necessitate judgement and tact in presentation to obtain cooperation or approval of action to be taken. Also, important contacts with associates as required, plus frequent contact with senior level internal officials.
Create a safe environment by complying with all regulations (OSHA, EPA, DOL, Fire Marshal’s, etc.).
Hiring and managing the work of independent contractors and vendors; development, negotiation, and execution of contracts.
Perform other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the Department.
Connect with the School community by residing on campus and responding to major issues outside of normal working hours.
Responsibilities include: working independently to achieve departmental objectives; managing a department; and supervising the expenditure of budgetary funds. There is a continual opportunity to significantly impact the organization’s services. Carry out supervisory responsibilities over 2 full-time departmental managers and oversee 17 personnel in the Facilities Department in accordance with the organization’s policies and applicable laws.
While performing the functions of this job, the employee is regularly required to use hands to finger, handle, or feel, talk or hear; and frequently required to stand, walk; occasionally required to sit, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl, taste or smell. The employee must occasionally lift and/or move up to 100 pounds; frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision; distance vision; color vision; peripheral vision; depth perception; and ability to adjust focus.
While performing the functions of this job, the employee is occasionally exposed to extreme cold, extreme heat, risk of electrical shock, work near moving mechanical parts, work in high, precarious places, fumes or airborne particles, toxic or caustic chemicals, outdoor weather conditions, wet or humid conditions. The noise level in the work can be loud at times.
A Bachelor’s degree in Engineering, Architecture, Facility Management, Business Administration, Constructions Management, or related degree is strongly preferred; or an equivalent combination of work experience and training. A minimum of ten years relevant experience in a senior facilities management role in a complex multi-building campus setting like an independent school, college/university or hospital.
The successful candidate has a sense of humor, a proven ability to build relationships, and a strong desire to work in a demanding boarding school environment. Previous experience in staff supervision, project management, using technology to support the needs of the department, and prioritizing work projects are important. Strong leadership, high ethical standards, interpersonal and customer service skills are necessary to work effectively with a variety of constituents, including the Board of Trustees, students, parents, faculty, staff, town/village officials, and neighbors.
The ideal candidate can rapidly identify and address critical facilities issues; react quickly and calmly in times of emergency, prepare and present effective written and oral reports; navigate projects from concept to completion on a timely basis, and ensure proper management and operation of the physical plant.
* All offers of employment are contingent upon the finalist successfully passing a background (including criminal records) check.
About Trinity Pawling School
Founded in 1907, Trinity-Pawling School is an all-boys college preparatory school located in Pawling, New York. The school serves 300 boys in grades 7-12 and offers a postgraduate program.
The goal of a Trinity-Pawling education is to unlock the potential for greatness that exists in each boy. The School pursues this goal through a vigorous learning environment that emphasizes innovation, creativity, and critical thinking. A growing commitment to project-based and experiential learning acknowledges the research that has identified learning paradigms that prove to be successful for boys. A camaraderie of “brotherhood” is enhanced by the mutuality of a family of educators and students who are dedicated to building a culture of excellence and a commitment to honor. The Trinity-Pawling learning experience combines a timeless commitment to character with a dedication to prepare young men for an ever-changing world.
One of the School’s most distinctive attributes is its signatory Effort System, which began 45 years ago. Each boy at Trinity-Pawling is recognized and assessed in terms of the effort he devotes to a given endeavor: academics, athletics, dormitory responsibilities, c...ivic engagement, attendance, and extracurricular programs. The learning objective inherent in this ethos of effort is to teach young people that the more they invest of themselves the greater their accomplishments will be. The Effort System, then, becomes a pervasive characteristic of a boy’s experience at Trinity-Pawling.
Trinity-Pawling offers over 100 academic courses and 18 AP courses, interscholastic competition in 13 sports within the highly competitive New England Founders League, and a myriad of extracurricular activities.