Compensation: Annual salary commensurate with education and experience plus benefits package
Brimmer and May School seeks an experienced Human Resource Manager to join the Business Office team. The position reports to the Chief Financial Officer. The duties include but are not limited to payroll and benefits processing, personnel record keeping, assisting with recruitment, hiring, benefits and insurance compliance, and employee relations. He/she will be responsible for maintaining the Staff Handbook and the business office standard procedures manual. Accounting duties include but are not limited to assisting with monthly general ledger reconciliations, financial reporting and general accounting functions. This role ensures documentation and benefits billing are accurate and comply with school regulations. This role is three quarters human resources and one quarter business office accounting. The business office team works together to cross train and to cover each other on a day to day basis.
Human Resource Administration
Responsible for Human Resource administration and compliance
Assures School's compliance with all federal and state laws concerning human resource management, benefits, payroll, wage & hour, and personnel
Assures compliance with school's retirement plan
Reviews and revises staff handbook annually, with addition, as necessary, of compliance with new regulations
Files and follows up on all workers compensation claims, FMLA, student injury claims, etc.
Works directly with Head of School and CFO to help prepare faculty/staff contracts and compensation schedules, letters of agreement for non-faculty/staff coaches supported by job descriptions
Researches and provides CFO with data on salary/benefit trends and salary scales/matrix models
Maintains and updates personnel files including the onboarding and termination processes
Conducts training for administration/faculty on interviewing, harassment, and appropriate HR topics
Maintains strict confidentiality of employee and school information at all times
Partners with and act as back up to the Business Office assistant responsible for CORI and background checks.
Solely responsible for all aspects of payroll from processing to providing general ledger entry and reconciliation
Maintains payroll database including gathering and auditing timekeeping data and inputting new hires, leave times, terminations, address changes, and pay/deduction adjustments in the system.
Enters data into payroll system and verifies accuracy for timely transmission to payroll provider and distribution of payroll checks to faculty/staff (most are direct deposit)
Assures that all necessary pre and post-tax deductions for benefit programs are included in appropriate payrolls
Verifies accuracy of tax impounds and federal tax deposits made by payroll provider
Verifies accuracy of federal/state payroll tax reports submitted by payroll provider, including W-2 forms, quarterly 941s
Works with CFO on general ledger entries reflecting payrolls and withholding accounts
Assures accurate payout of budgeted salary and stipend amounts including tracking of changes
Serves as administrator of and point of contact for all benefit programs, including: Health, Dental, Vision, Section 125, 403(b) Retirement Plan, Life/AD&D, COBRA, and any others provided to employees
Works with CFO in the development of benefits budgets and researches and negotiates benefit program options annually
Responsible for implementation of new benefit programs
Manages annual open enrollment and adds or deletes employees to and from applicable benefits coverage as required.
Calculates and reconciles amounts due to the respective vendors and submits invoices for timely payment through Accounts Payable or remits via online transmission, when applicable. Provide Accounts Payable with supporting documentation for online remittances in order that information is complete within Accounts Payable system. Reconciles invoices due to vendors for benefits coverage, etc.
Trains eligible faculty/staff on available benefits and assists faculty/staff with payroll/benefit questions
Responsible for working with Third Party Administrator and auditors on any related filings or annual audit work
Tracks vacation/sick /other leave for employees
Assists CFO as liaison to benefits broker and HR consultants to assure compliance with any applicable regulations
Functions as an accountant to assist the CFO.
Assists the Chief Financial Officer with applicable portion of month-end close and the reconciliation of all payroll and payroll withholding accounts
Records journal entries for all payroll and benefits related items.
Reconciles key balance asset and revenue accounts assigned by CFO
Prepares audit documentation and serves as audit contact for payroll and benefits (including retirement plan audit)
Compiles and enters survey data for NAIS, AISNE, NBOA and other organizations as applicable
Other duties as may be assigned by Chief Financial Officer and Head of School
Bachelor's Degree in Human Resources or related field or equivalent experience
Minimum of five years of experience in human resource, payroll and benefit administration
Experience in non-profit or school environment beneficial
Member of HR, payroll and/or accounting professional associations preferred
Demonstrated problem solver. Must be a self-starter who is detail oriented and able to handle multiple priorities accurately in a fast-paced environment
Demonstrated experience in strategic planning and successful execution against plan goals
Demonstrated leadership and ability to successfully implement meaningful Human Resources programs within an organization
Demonstrated excellent oral and written communications skills +
Accounting experience a plus
Sage MAS 90 (accounting system) and Paycom (payroll provider) experience a plus
Proficiency in Word, Excel, and Power Point
About Brimmer and May
Brimmer and May is a Pre-K to 12 coeducational day school that upholds high academic standards while implementing innovative ideas. We develop lifelong learners who are informed, engaged, and ethical citizens and leaders in our diverse world.
Founded in 1880, the School is located in Chestnut Hill, Massachusetts and enrolls 390+ students yearly. Brimmer seeks to hire candidates with a diversity of backgrounds who have a desire to grow professionally and enrich our educational community. The School supports and fosters the professional development of its faculty and staff through the funding of conferences, workshops, and graduate courses.
Brimmer and May is an equal opportunity employer.