St. Thomas’s Day School, founded in 1956 and committed to the development of the whole child, seeks a Business Manager to oversee the school’s business office and operations. The Business Manager serves as the liaison for the school’s Administration, Board, Finance Committee, and other Board Committees regarding the financial and operational aspects of the school. The Business Manager reports directly to the Head of School and is responsible for all accounting, financial analysis, management and regulatory reporting, auditing and treasury functions, physical plant management, insurance and risk management, and human resources.
Areas of responsibilities include but are not limited to the following:
Implement Strategic Planning with Administrative Team and Board to set long term financial goals for Budget projections and adoption into annual Operations Budget.
With the Head of School, and with input from the Administrative Team, prepare the school’s operations budget for review by the Finance Committee and presentation to the Board of Managers for approval.
Utilizing the approved Budget, manage the day to day cash operations of the school related to accounts receivable, accounts payable, payroll, benefits, and plant maintenance.
Manage the maintenance of all accounting records and files related to school operations; prepare all management reports for administration and board; and prepare all financial documents needed for the annual review by school’s accountant.
Maintain all personnel records for payroll and Human Resources; manage all benefit programs, including Health (CISHIP), Pension (TIAA-CREF), Life and Disability (RELIANCE-STANDARD), Flexible Spending Accounts (GROUP DYNAMICS) and Tuition Remission. Organize review of Head’s Contract with Finance Committee for Board Review and Approval. Assist in preparation of Faculty Handbook as directed by Head of School.
Process monthly computerized payroll (PAYCHEX), ensure proper filing of all federal and state forms (nonprofit tax Form 990, pension Form 5500) and tax requirements, maintain all records and reports for accounting of payroll expenses. Prepare Budget Projections for Salary and Benefits, and reports on salary statistics for Finance Committee.
Manage the maintenance of all enrollment contracts, tuition charges and collections as well as other ancillary programs (i.e., Extended Day Program, Vacation Program, and Summer Program).
Process all financial aid applications and report to Financial Aid Committee on budget recommendations and statistical information on Financial Aid.
Manage and maintain all Insurance requirements for school’s liability, and risk exposure for plant and personnel and board.
Manage the purchasing and inventory of all equipment and supplies obtained for school’s operation.
Manage investment accounts (Endowment, Scholarship, and Long-term Operations) with the school’s Investment Broker; prepare all reports requested by accountant and Finance Committee; manage all debt retirement including payments of mortgage and church overhead charges; initiate and finalize all negotiations of mortgage contracts and fair share agreements.
Manage physical plant repair, replacement, renovation and deferred maintenance including reports of budget projections, capital acquisitions, deferred maintenance schedules, and Plant and Building Fund Reserves.
Meet with the Development Director, to discuss budget fund raising goals for Annual Fund, and Capital Campaigns; advise Development Director on format and content of accounting and management reports needed for annual review for accountant.
Meet with PTO treasurer to review the fund raising goals for various school budget line items.
The ideal candidate will bring 5-10 years’ experience developing and managing the operating budget, strategic financial planning, facilities management, endowment management, legal and risk management, human resources, information technology and business operations.
Independent school education experience would be a distinct asset.
Bachelor’s degree required, a CPA license, M.B.A. and/or a master’s degree in a related field preferred.
Knowledge of generally accepted accounting principles and major computer software applications are important.
For a file to be complete, we will need the following documents:
A targeted letter to Sam Richards at firstname.lastname@example.org expressing interest in the opportunity and your qualifications for the position.
Resume or CV.
The names, email addresses, and telephone numbers of 3-5 professional references (Finalists may be expected to provide additional references).
About St. Thomas's Day School
St. Thomas's is a diverse community of children, teachers, parents, and parishioners
working together to foster learning in the context of faith and personal commitment.
As a mission of Saint Thomas’s Episcopal Church, the Day School seeks to educate
children broadly by cultivating intelligence while engaging heart and spirit. The
School seeks to motivate children of diverse races, creeds, and backgrounds to
become independent thinkers who appreciate, understand, and serve others.