Charles Wright Academy is an independent coeducational day school offering a broad curriculum in the liberal arts. Founded in 1957, the school enrolls 680 students in grades junior kindergarten through twelve. We are located in a suburban neighborhood southwest of Tacoma, approximately one mile from Puget Sound and within the shadow of Mt. Rainier.
Charles Wright Mission Statement: Charles Wright Academy provides a rigorous and dynamic liberal arts education built on the principles of excellence and compassion. Within an inclusive and globally aware learning community, we foster self-reliance, integrity, social responsibility, and humor, inspiring our students to discover within themselves the courage to achieve their personal best in mind, body, and spirit.
Summary: This position is a full-time staff appointment for the 2018-19 academic year. The Executive Assistant provides the highest level of administrative support, liaison presence, and office responsibility on behalf of the Head of School, Associate Head of School, Senior Leadership Team, and the Board of Trustees.
Provide support of a complex, responsible nature to the Head of School, Associate Head of School, Senior Leadership Team, Board of Trustees, general school administrative staff and constituents as needed.
Assist the Board of Trustees Chair, the Executive Committee, and Board Committee Chairs. Manage the Board’s annual budget, maintain annual documents for the Board and Board historical records. Maintain the Board’s annual calendar, plan logistics for all Board and Board Committee meetings, attend the Board meetings, record proceedings in accurate and concise manner, and prepare minutes for distribution.
Assist the Head of School with any Board responsibilities.
Manage the Head of School’s and Associate Head of School’s calendar. Anticipate future and ongoing scheduling needs, prepare in advance materials needed for upcoming meetings.
Schedule and coordinate administrative meetings, conferences, appointments, and travel.
Work with CFO on contractual and procedural matters.
Edit and coordinate the publication of major school documents and handbooks throughout the year; prepare drafts, gather revisions, circulate drafts and compile finalized edition.
Review, edit and proofread documents prepared by the Head of School. Draft standard correspondence as assigned.
Assist the Head of School and Associate Head of School with any strategic initiatives for the school including research, correspondence, and document preparation.
Coordinate and produce state, national, and accrediting institution reports and surveys.
Maintain various calendars and the master school facilities use schedule.
Plan and manage the Head of School’s annual budget, monitor accounts; procure equipment and supplies for the Head of School’s Office.
Work closely to support the Head of School, Associate Head of School, Senior Leadership Team, Board of Trustees, general school administrative staff and constituents.
Maintain Head and Associate Head of School’s office records.
Assist Marketing and Communications with the administration of school wide mailing projects.
Exercise independent judgment in identifying and administering Head of School’s projects of a public relations nature in service to the school.
Qualifications: The successful candidate will have earned a bachelor’s degree; a master’s degree is preferred. Candidate should have three to five years of experience in a similar position, preferably in education, including expertise in working with detailed, confidential material in a professional manner with minimum supervision. A high level of oral and written communication skills is required as is excellent proofreading and editing skills. Candidate must have the ability to take accurate and concise minutes, and have a high level of organizational skill and planning capability. Computer proficiency skills are required, including an intermediate level of word processing, spreadsheet and powerpoint; desktop publishing; and internet searching and web posting skills.
Familiarity with Google G-Site for education and Mac hardware/systems is preferred. A commitment to diversity and inclusion with a strong sense of cultural competency is desired. The ideal candidate has the desire to work resourcefully and positively with a wide community of constituents in support of the school’s mission to students and their families.
Salary/Benefits: Salary is competitive and dependent upon background, and breadth of experience. Charles Wright offers a generous benefits package including medical/dental/vision, life and long-term disability, paid-time off and participation in the retirement plan, including an employer contribution once eligibility is met.
Application Process: Interested candidates should send: 1) a resume 2) a letter of interest
To CWA Human Resources via:
Mail: Attention Office of Human Resources at address above.
In-person application: Follow campus signs to “Upper School”, using Upper School visitor parking. The Office of Human Resources is open Monday through Friday, 8:00 am – 4:30 pm.
No phone calls or inquiries, please.
Employment is contingent on the successful completion of a national background screening and fingerprinting process. Charles Wright Academy is an Equal Opportunity Employer: M/F/V/D.