St. Paul's School for Girls is an independent, college-preparatory school with over 430 students in grades 5-12. It is located on a coordinate campus serving girls and boys from six weeks through 12th grade. St. Paul’s School for Girls educates hearts and minds in an inclusive community that is grounded in the Episcopal values of respect, integrity, and spiritual growth. We empower voice, nurture intellectual curiosity and creativity, and inspire confident leaders who serve in the world.
The Associate Director of Development Services is responsible for management of the School’s fundraising database; processing and acknowledging all gifts to the School; analytical reporting and prospect research. Reporting to the Director of Development, the Associate Director of Development Services maintains a high level of support in all aspects of the development office. The individual works collaboratively and communicates regularly with all members of the development team. The Associate Director is expected to continue professional development by attending conferences, local Raiser’s Edge Users Group meetings and APRA functions.
Gift Processing and Data Base Management
Develops and maintains policies and procedures for Raiser’s Edge and Wealth Engine.
Manages the processing and acknowledgement of gifts, pledges, matching gifts, tribute gifts, stock transactions and other contributions for the development office ensuring that all gifts are processed and acknowledged within 48 hours of receipt.
Oversees gift acknowledgement with close attention to accuracy, monitors results and recommends adjustments. Creates, updates and personalizes acknowledgement letters from school personnel.
Manages Raiser’s Edge database with input and updates for all constituents; coordinates periodic exchange and updates with EverTrue; runs pledge reminders and donor invoices; assists with entering notes and action items in Raiser’s Edge; performs a yearly cleanup of the database; and manages all Raiser’s Edge records.
Constructs queries and exports for reporting and solicitation needs.
Coordinates and oversees reporting for the annual donor report and year end statistical analysis, and monthly Development Dashboard.
Maintains all gift income reports and supporting documentation as required by CASE guidelines.
Maintains close working relationship with the business office in order to balance accounts, resolve issues, assist with audit process and complete AIMS, NAIS and Schedule B forms annually.
Creates and manages custom reports, revises existing reports, and/or advanced functions in the database as requested by the Director.
Works with development staff to fulfill requests for information that will be used to support individual projects as well as provide support in relation to policies and procedures.
Maintains good working relationship with the Technology Department and interfaces with them to resolve any computing and software issues in development. Consults with the department when new software applications and upgrades are being considered and as they are being installed.
Partners with Director of Development in creating and implementing a proactive pipeline program which allows solicitors to increase fundraising productivity.
Identifies and researches major gift prospects utilizing tools including but not limited to Wealth Engine, DonorSearch, LinkedIn, and Chronicles of Philanthropy.
Populates, organizes, and maintains prospect information files, both electronic and paper.
Monitors media sources in order to provide current updates on prospects.
Determines content of briefing materials prepared for Head of School and Director of Development as well as development related events.
Compiles and prepares analytical and statistical reports including metrics as requested by Director of Development for prospect review, and Moves Management.
Prioritizes research activities.
Stays current with trends and advances in prospect research.
Accepts other duties and responsibilities, as assigned, by the Director of Development.
Education and Experience
Bachelor's degree required
Minimum of three years experience in development, preferably within an educational institution
Superior management, organization and planning skills
Attentiveness to detail is required
Highly developed computer skills including experience with Raiser’s Edge, Word, Excel and PowerPoint required
Must be able to work and communicate effectively, orally and in writing, with a broad range of internal and external constituents including faculty, staff, students, alumni, parents, and friends of the School
Must be able to work independently, solve problems, handle confidential information, and navigate sensitive situations
Ability to work collaboratively in a team situation required
This position is 100% full-time and a 12-month position. Salary is commensurate with experience. Candidate is eligible for full benefits package including, but not limited to, medical, dental, vision, disability, flexible spending and 403(b). Additional benefits include AFLAC, life insurance, free lunch, dry cleaning service delivery and fitness center access. Tuition remission is also available for full-time employees for 50% reduction in tuition fees at St. Paul’s School for Girls, St. Paul’s School and at St. Paul’s Plus’ Preschool program for children ages two years old and older.
To apply for the position, please forward cover letter, resume and list of references to Shannon Duckett, Human Resources Director, at firstname.lastname@example.org. SPSG is an equal