Princeton Academy of the Sacred Heart – Princeton, NJ
JOB TYPE: Full-time 12-month position
Reports to: Director of Finance & Operations
Princeton Academy of the Sacred Heart in Princeton, New Jersey is an all-boys independent Sacred Heart school for grades K-8. We are currently seeking a full time Payroll, HR and Accounting Specialist.
Rooted in the more than 200-year tradition of the Society of the Sacred Heart, the mission of Princeton Academy is to develop young men with active and creative minds, a sense of understanding and compassion for others, and the courage to act on their beliefs. Princeton Academy has established itself as an outstanding school for boys that educates the whole child: intellectual, spiritual, moral, social, emotional, and physical. Princeton Academy seeks candidates who believe in the mission of the school.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Prepare, process, review and submit payroll
Prepare and submit retirement remittances
Instruct and assist employees with their benefits enrollments, updates, changes and questions
Review, approve and submit employee forms to the appropriate benefit providers.
Interface with all benefit providers: medical and life insurance, flexible spending plan, retirement plan, workers compensation, life and long- term disability insurance and school insurance policy providers
Prepare annual employee letters of agreement
Coordinate hiring process of administrative support staff
Oversee accounts receivable and payable; maintain invoices and requests for payment and process all funds received by school. Process cash receipts and deposits daily
Track, maintain and analyze student enrollment data
Prepare all student tuition bills in close coordination with Office of Admission
Communicate with families both verbally and in writing regarding tuition issues.
Prepare reports and files for annual school audit
Manage parent association finances and work closely with parent association treasurer
Train and supervise business office support staff
Prepare and maintain contracts for rental of school facilities
Princeton Academy of the Sacred Heart provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability or genetics. In addition to federal law requirements, Princeton Academy of the Sacred Heart complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Proficient to expert processing payroll using Paycom (or other service)
Proficient to expert using QuickBooks Enterprise (or other AP/AR software)
Proficient to expert using Microsoft Excel and Word
Strong analytical and mathematical skills
Effective, positive and professional customer service and interpersonal skills
Detail oriented with strong organizational, time management, and multi-tasking skills
Demonstrated knowledge of accounting practices
Ability to maintain confidentiality
Ability to work independently and as member of a small team
Flexible and adaptable in dealing with new or changing requirements
Sensitivity to cultural, ethnic and socioeconomic diversity
Prompt and dependable
Previous school experience a plus, including tuition management systems.
Additional Salary Information: TBD
About Princeton Academy of the Sacred Heart
Princeton Academy of the Sacred Heart, an independent all-boys Catholic school serving grades K-8, is committed to academic excellence within the context of a faith-based community.
Our mission is to develop young men with active and creative minds, a sense of understanding and compassion for others, and the courage to act on their beliefs. We stress the total development of each child: spiritual, moral, intellectual, social, emotional, and physical.
Our philosophy is rooted in the 200-year tradition of the Society of the Sacred Heart, which educates children to become leaders of a just society by adhering to the following five goals:
I. A personal and active faith in God.
II. A deep respect for intellectual values.
III. A social awareness that impels to action.
IV. The building of community as a Christian value.
V. Personal growth in an atmosphere of wise freedom.