The position of Director of Alumni and Parent Engagement is a senior member of Westminster’s Office for Institutional Advancement (OIA) and oversees all aspects of the OIA’s engagement efforts. This dynamic leader is responsible for envisioning, executing, and growing a comprehensive, layered, and multi-faceted engagement program that effectively enhances relationships with the School’s key constituencies. The Director collaborates with all OIA teams and departments across campus (Divisions, Admissions, Facilities, etc) to promote and support lifelong and meaningful engagement for our alumni and parents through volunteer involvement, strategic events, effective communications, and in giving back to Westminster.
The alumni community currently consists of nearly 12,000 reachable alumni; alumni chapters are established in New York, Washington, D.C., and San Francisco. Current parent households total 1,350.
Supervisor: Vice President for Institutional Advancement
Supervisory Responsibilities: Assistant Director of Alumni Engagement, Alumni Engagement Manager, Parent Engagement Manager, and Special Events Manager
Position Status: Full-Time, Salary, Exempt, Regular, 12-month position
Hours of Work: Standard work week - Monday through Friday with core hours of 8:00 a.m. to 4:30 p.m. Evening and weekend work and occasional travel may be required as job duties demand.
Embrace the mission of and strategic priorities of The Westminster Schools
Uphold and model OIA’s core values (Impact, Above and Beyond, Authenticity, Quest for Knowledge, and Optimism) and operating principles
Lead and inspire team of four: Assistant Director of Alumni Engagement, Alumni Engagement Manager, Parent Engagement Manager, and Special Events Manager; provide guidance and support to alumni volunteers
Oversee and guide the Alumni Governing Board, ensuring strong and productive relationships between its members and the academic and administrative leadership while driving strategic priorities forward
Plan, implement and promote alumni and parent programs that support the School’s strategic plan, the Alumni Association’s strategic plan, as well as the goals of the Campaign in collaboration with colleagues within the OIA, the President’s Office, and throughout the divisions; develop and submit for approval by the VP annual strategic and operating plans
Develop strategy and framework to measure the effectiveness of alumni and parent engagement efforts; adapt programs to leverage strengths, close gaps, and to meet annual and long-term goals
Establish, build, and extend relationships with a wide variety of alumni, locally, regionally, nationally, and internationally
Partner closely with the Communications team to celebrate the unique voices, accomplishments, and aspirations of the Westminster community, with focus on alumni, parent, and student stories
Oversee a robust reunions program, in collaboration and partnership with both the annual giving and leadership giving teams, to ensure a powerful experience that includes connection, education, and increased financial support for Westminster; routinely identify and qualify alumni prospects for gifts
Partner with the Admissions team to spearhead the introduction of alumni and parent involvement in the admissions process
Benchmark and continually improve the health of alumni and parent programs and strategies, identifying opportunities to improve and areas of strength to build upon
Effectively communicate with both OIA and volunteer leadership (including the Board of Trustees, Alumni Governing Board, and Advancement Committee) regarding strategies and progress
Oversee and balance the budget for Alumni Relations, Reunions, and Special Events.
Stay abreast of alumni/parent relations best practices, industry trends, and emerging technologies
Attend alumni and parent events, Advancement Committee and Alumni Board meetings, and schoolwide functions as needed to connect with constituents
Cultivate a professional network of colleagues at other institutions to serve as a resource for new ideas
Perform other duties as assigned
REQUIREMENTS AND QUALIFICATIONS
At least seven years of progressive experience in non-profit or educational fundraising, preferably in an alumni and/or parent relations position
Employs a constituent-centric mindset that informs daily and strategic decisions
Team player with a positive attitude, proactive approach, customer-service mindset, and ability to motivate
Demonstrated ability to both independently and collaboratively build productive and meaningful relationships on behalf of institutions
Experience leading and engaging all stakeholders - leadership, trustees, colleagues, faculty, parents, students, alumni, partners, and volunteers
A disciplined, results-oriented self-starter who can work both independently and collaboratively in a fluid environment
Well-developed strategic, critical, and problem-solving skills
Strong interpersonal skills, including tact, diplomacy, confidentiality, and judgement
Interest and competence to interact with a diversity of accomplished individuals
Excellent project management skills - ability to take lead on multi-functional projects, manage and prioritize multiple responsibilities and competing demands, and adapt to frequent and unexpected changes
Strong attention to detail and able to develop, implement, and analyze strategies with minimal oversight
Strong communication skills (written, oral, and presentation) to effectively communicate the School’s vision and case for support for priorities.
High degree of competency with Microsoft Office software, and CRM databases (preferably Raiser’s Edge)
Knowledge and experience with a Mac environment preferred
Active engagement in professional development and current on best practices
Commitment to the School’s mission and willing to serve as an ambassador for the School both internally and externally
PHYSICAL DEMANDS AND WORK ENVIRONMENT
While performing the duties of this position, the employee is required to sit; stand; walk; use hands to finger, handle and feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch and crawl; talk and hear; engage in moderately strenuous physical activity both indoors and out; and smell. The employee may occasionally lift or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
While performing the duties of this position, the employee is occasionally exposed to outside weather conditions and may frequently walk on slippery or uneven surfaces. The noise level in the work environment is frequently loud.
Travel is primarily local during the regular business day. Overnight and out-of-area travel may also be required.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
Westminster is committed to the principle of equal opportunity in employment. It is Westminster’s policy to provide equal employment opportunities and administer terms and conditions of employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. EOE/M/F/D/V.
Note: This position description has been designed to indicate the general nature and level of work to be performed by employees within this classification. This position description should not be interpreted as a comprehensive inventory of all duties and responsibilities required or assigned to an employee in this position. Nothing contained in this position description restricts Westminster’s right to assign or reassign duties and responsibilities to this position at any time.
About The Westminster Schools
Westminster is an inclusive, Christian independent day school for boys and girls, where bright, motivated, curious students who are nurtured by challenge become leaders of conscience. Founded in 1951, Westminster is guided by a mission to prepare students for college and for life. With a current enrollment of approximately 1,870 students in grades pre-first through twelfth, 285 faculty, and 250 staff, Westminster fulfills its mission through a dynamic curriculum that engages children across the key dimensions of their growth – academic, physical, and spiritual.
Westminster is a growth-oriented, collaborative learning community committed to the School’s mission and vision, including core values of inclusivity and service. Westminster excels regionally and nationally in every area of school life, from academics to the arts to athletics, achieving excellence through a wide range of programming supported by a wealth of resources.
Interested Candidates can click here to apply online.