St. Mark’s Episcopal School in Houston, Texas is seeking a creative, organized, team player to serve as an Advancement Associate. Under the supervision of the Director of Development and Director of Admission, the Advancement Associate ensures the smooth daily functioning of the Advancement Office in a manner that emphasizes customer service and supports a timely, personal, friendly, responsive, helpful, and efficient development and admission processes. Often the first point of contact within the office, this position requires a warm, engaging personality who enjoys interacting with prospective and current families. The Advancement Associate provides direct administrative support to the Director of Development and Director of Admission.
The main areas that will need support are:
Data and database management
Essential Duties and Responsibilities:
Serve as the assistant to admission program by providing daily technical, logistical, and administrative support including general communications, managing office calendars, scheduling meetings, reporting data, submitting receipts to business office, and maintaining positive professional relationships with various departments and constituencies in a manner that promotes institutional cohesion
Provide ongoing support and guidance to prospective families throughout the admission process
Responsible for all aspects of database management that support the admission process including scheduling, updating applicant files, maintaining accurate data and information, and creating statistical reports for the Director of Admission.
Track and respond to inquiries with appropriate mailings, electronic communication, and follow-up calls.
Work in concert with Senior Administration and Faculty to coordinate, organize, and manage communications and logistics of student visits and parent interviews for each division
Work with facilities coordinator to finalize event set-ups and to coordinate admissions events and calendar with all the all-school calendar
Manage application records in accord with all critical deadlines including application review and admission committee meetings
Provide general information to prospective parents
Work with Director of Admission to coordinate all prospective family campus events.
Entry and management of applicant, family and student data into student information system, RenWeb.
Other duties as assigned by the Director of Admission
In concert with the Finance Department, process donations
Prepare acknowledgement letters and other correspondence
Create monthly fundraising reports and other database reports as needed
Responsible for all aspects of database management that support the Development process, including continually updating and correcting database records
Coordinate production and execution of mailings for the Annual Fund, spring fundraising events, and end of year statements
Answer donor and parent questions regarding events and Development programs
Assist with coordination and execution of the Annual Gala and Auction, including but not limited to underwriting solicitations, auction item procurement, receipting and acknowledgement, invitations, programs, seating, guest lists, and on-site event support
Provide assistance for other fundraising and alumni events such as maintaining guest lists, gathering and preparing materials and other duties as assigned
Provide assistance to the Parent Guild as needed for various meetings, events, and programs
Other duties as assigned by the Director of Development
Preparation and Knowledge:
Bachelor’s Degree required
Experience in an administrative position preferred, non-profit or school experience a plus
Proficiency in Microsoft Office suite, Google Office Suite
Experience with Blackbaud Products and BidPal a plus
Excellent verbal and written communications skills
Ability to present information diplomatically and effectively, both verbally and in writing
Ability to organize and prioritize work in a dynamic busy environment
Excellent interpersonal skills and attention to detail required
Interested candidates should email their résumé, cover letter, and references as one PDF directly to firstname.lastname@example.org. To learn more about St. Mark’s, visit www.stmes.org.
About St. Mark's Episcopal School
The community of St. Mark's Episcopal School celebrates the uniqueness of each child. We are stewards of our students' intellectual curiosity, faith, and passion for discovery. We cultivate joy, playfulness, and growth in a child-centered environment.
Located in the West University Place neighborhood of Houston, St. Mark’s serves 490 students from two-year-olds through 8th grade. St. Mark's is an engaging community of learners where the school partners with its families in preparing each student for the path that lies ahead through a stimulating, whole-child school experience. Through offerings in athletics, performing and visual arts, technology, Spanish and a robust curriculum, St. Mark's prepares its graduates for the many high school options Houston offers, and successfully places its students in high schools which best fit each.
St. Mark's is an Episcopal school, and as part of the St. Mark's Episcopal Church parish, is known as a community environment and second home to over 320 families. The school is committed to its positive relationship with families, believing strongly in the power of a fully engaged dynamic between school and home. As a place where children are know...n, teachers understand what it means to meet children where they are, which plays a crucial role in fostering each child's spirit.