The University of the Arts currently seeks an HR Coordinator. The HR Coordinator, under direct supervision, is responsible for administrative and technical support to the HR Department. As the first point of contact, the HR Coordinator must be friendly and handle sensitive situations with utmost diplomacy.
Assists HR Department in carrying out various human resource programs and procedures for all University constituents.
Scans and accurately links documents into OnBase Document Management System. Trains and supports office staff on digital imaging software.
Posts positions for Faculty and Staff on internal and external website. Maintains campus job boards. Maintains job content questionnaires, job descriptions and all required requisition forms. Works with hiring managers, disseminates applications to the appropriate hiring manager, and responds to applicants.
Creates and maintains University Portal (intranet) and website space
Processes new hires including background checks process & ensures ACT153 checks are in compliance; new hire communications; ensures required forms are completed and signed; follows-up with departments & individuals; sending pre-adverse/adverse action letters. Sends communications for required harassment training and access to pay vouchers and time & attendance system.
Assists and pleasantly greets all visitors to the HR Department, handles inquiries, requests and answers the main office phone in a pleasant friendly manner.
Accurately maintains employee files and ensures compliance. Keeps employees records up-to- date by processing employee forms in a timely manner.
Organizes and maintains human resource files in Archives and payroll files. Manages and orders office supplies while staying within budget.
Oversees & files Worker’s Compensation claims and related correspondence. Maintains OSHA report of injury log. Posts OSHA log annually when required by law. Maintains employment law posters and ensures the most up to date are displayed.
Maintains job content questionnaires, job descriptions and all required requisition forms. Maintains all fillable forms.
Assists Payroll Administrator as needed with time and attendance system, email communications, additional payment authorization processing, reviewing payroll preview for accuracy.
The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.
Knowledge, Skills, Abilities, Competencies:
Bachelor’s degree in human resources
Preferably 12 months experience in an office environment
At least 12 months HR experience (internships accepted)
Ability to multi-task, handle multiple priorities and change according to need
Must display emotional intelligence
Ability to handle difficult and sensitive situations/information with utmost diplomacy
Must be able to ensure confidentiality
Excellent oral and written communication skills
Must be credible
Display ethical conduct
Excellent time management skills
Excellent technology skills
TO APPLY: Interested qualified applicants should apply through the Apply Now button on the right side of this page. Please include a cover letter - with salary expectations - and resume with your application.
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, The University of the Arts publishes its Annual Safety Report at the following link for your reference: http://www.uarts.edu/about/campus-crime-fire-reports
THE UNIVERSITY OF THE ARTS IS AN EQUAL OPPORTUNITY EMPLOYER