KEY DUTIES AND RESPONSIBILITIES Oversight of Fiscal Operations - Receive, record and process all cash receipts received daily from all sources. - Prepare deposit slips and make bank deposits as needed. - Copy all checks received, - Post receipts daily in the General Ledger accounting system. - Maintain files, by bank, of all deposit receipts. - Process check requests approved for payment, obtain signatures and mail checks as appropriate. - Maintain accounts payable files. - Prepare and post monthly and year-end closing journal entries. - Assist with the monthly bank and investment accounts reconciliation. - Assist with reconciling all General Ledger accounts. - Assist with reconciling school credit card accounts. - Assist in the annual budget process. Student Accounts Receivable - Set up and maintain student enrollment accounts. - Assist with annual enrollment contracts construction, distribution and collection. - Record Daycare contracts and prepaid hourly Daycare payments into the accounting system. - Review, calculate and record charges and payments for hourly Daycare use twice a month. - Issue monthly invoices for each student account for tuition, fees, Daycare and other related charges; maintain records of monthly invoices sent. - Work with FACTS to set up monthly billing for families. - Mail past account statements in consultation with the Senior Accountant and Business Manager. - Investigate and respond to questions on student account transactions. Indexed Tuition Support - Work with the Senior Accountant and Business Manager to organize and set up the annual Indexed Tuition process. - Work with the Senior Accountant and Business Manager to collect and organize information and correspond with families during the annual Indexed Tuition Process. Payroll and Benefits Administration - Assist with the payroll and benefits administration for employees. Audit - Assist with the audit process to ensure a thorough accurate and timely annual audit. - Assist with preparing timely and accurate schedules for the annual audit. - Assist with maintaining permanent office files for all audit schedules prepared by the school. Other - Assist with preparing and distributing monthly departmental reports for all budget managers. - Performs research, reconciliation and other general and specific tasks as requested and necessary to meet department reporting deadlines. - Assist in the research, data collection and timely completion of annual independent schools surveys.
Interested candidates please send a cover letter along with your resume to: James Cooper at firstname.lastname@example.org. For more information about Sequoyah School please see our website at sequoyahschool.org
Job Requirements - Bachelor’s Degree, preferably in Accounting, Finance or related field. - Minimum of 3-5 years’ of experience in bookkeeping and/or accounting and finance, preferably in accounts payable, accounts receivable, and payroll processing. - Non-Profit/Independent School sector experience preferable. - Requires a solid knowledge and understanding of accounting principles. - Highly detail oriented, well-organized, flexible and collaborative individual who enjoys working in a team-driven environment. - Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus. - Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, students, faculty, staff, administrators, and business partners. - Experience in QuickBooks, Blackbaud, or Senior Systems preferred. - Proficient in Microsoft Office, especially Excel (including pivot tables, formulas, charts and vlookup, etc.) and Word. - Proficient in Google applications, including Gmail, Google Sheets, Google Docs.
About Sequoyah School
A progressive, K-12, independent school based in Pasadena, California.