Position type: Part-time, 50% FTE; staff; non-exempt
Bentley School, a K-12 independent day school with campuses in Oakland and Lafayette, California, seeks an Athletics Department Administrative Assistant for its Upper School Lafayette campus. The Administrative Assistant, reporting to the Director of Athletics, is part of an interscholastic athletics program that includes 21 interscholastic teams and a Life Fitness program that offers more than 15 classes annually. The Assistant is part of the three-person athletics department in the Upper School, joining the director and assistant director. He/she is responsible for assisting in developing, maintaining and implementing a highly efficient and organized department. The ideal candidate will have a positive, welcoming demeanor and desire to be part of the larger school community.
Duties include but are not limited to:
Support the Director of Athletics in all areas of responsibility requested within the athletic and life fitness programs.
Serve as a lead on running interscholastic home athletic events, including necessary set-up and welcoming visiting teams, officials, and fans when they arrive.
Serve as a contact for all constituents (students, parents/guardians, faculty and staff) on issues related to Upper School athletics.
Serve as administrator in charge and share extra/co-curricular responsibilities for nighttime and weekend athletic contests and events.
Serve as one of the managers of all athletic data on school website, web calendars, and the athletic web pages, including team rosters and practice/game schedules.
Collect and organize all team uniforms at the conclusion of each team’s respective season.
Maintain and update athletic/life fitness bulletin boards and the picture wall.
Assist in organizing end-of-year athletic awards celebration.
Coach at least two seasons of sport at Bentley School ~ additional stipend per season of coaching provided
Maintain a positive, highly efficient, organized, professional and confidential manner in all aspects of the job.
Assist in organizing and administering specific aspects of the overall interscholastic/intramural/life fitness programs.
Assist in fostering good school and community relations by keeping the community aware of and responsive to the athletic program and events.
Maintain confidentiality of students, families, faculty, and staff.
Maintain a healthy communications relationship with our league and section, including accomplishing all required deadlines for schedules, rosters, and other requirements.
Requirements and Qualifications
Desire to work in an athletics department representing a diverse population.
Ability to work primary job hours of 2:30 p.m. – 6:30 p.m. Monday–Friday.
Ability to work in an environment where flexibility is crucial.
Capacity to strike a good balance between being kid-friendly and setting appropriate boundaries for students.
Excellent organizational skills and ability to effectively prioritize workload.
High attention to detail and ability to anticipate needs and offer proactive support.
Strong communication skills and ability to build relationships with core constituents.
Self-starter with ability to troubleshoot and resolve problems independently. Ability to identify appropriate avenues for solving issues.
Team player with a sense of humor.
World-class customer service skills and a collaborative, friendly demeanor.
Proficiency with Microsoft Office software, particularly, Word and Excel. Experience with Photoshop, Publisher, or similar software highly desired.
Satisfactory completion of two separate background checks.
Compensation and Benefits
Bentley School is committed to attracting and retaining outstanding individuals who will add to the diversity of our school and community. We offer a competitive salary, which includes access to funds for professional development.
How to Apply
Please email letter of interest, resume, and the names and contact information of three references to: firstname.lastname@example.org. Include “Athletics Administrative Assistant” in the subject line. No phone calls please.