Director of Studies/Curriculum, Other, School Counseling
The Registrar and Strategic Initiatives Manager reports to the Assistant Headmaster of Academic Affairs and serves in the primary role of providing analytical support for strategic enrollment initiatives and academic policy formulation, as well as managing all student data and records. The Registrar and Strategic Initiatives Manager is responsible for supporting the Student Information System, building the master schedule, and serving as the first point of contact for all constituents relating to these systems. This individual will manage student data, maintain and oversee the publication of academic documents, and will provide analysis and reports to system users. The Registrar and Strategic Initiatives Manager will partner with other faculty and staff to provide excellent support to students and families in accordance with school policy throughout the student experience and in college preparation.
Overview of Responsibilities:
Analysis and Scheduling
Understand historical and future enrollment data and highlight trends that impact the schedule and could lead to new initiatives regarding diversity, demographics, etc.
Support administration in analyzing student data and highlighting trends that could influence change regarding course offerings, teaching load, attendance, retention, grades, standardized tests, academic eligibility, etc.
Provide reports to assist administration in enforcing compliance to school policies and procedures pertaining to academic calendars, testing and grading practices, reporting of grades, academic eligibility, etc.
Inform policy decisions based on data analysis and institutional awareness, and continually monitor practices and procedures to ensure the best service
Create master schedule for students and faculty (Pre-K through 12), and assign classrooms, in consultation with principals and academic dean
Recommend specific changes to the schedule based upon on-going assessment of enrollment data and course registration
Registrar System (SIS) Management
Ensure the integrity, accuracy, and security of all academic data within the SIS for current and former students (schedule, grading, classes, academic documents, demographic data)
Review and approve household profile changes
Champion use of the SIS and LMS across campus, and serve as the first point of contact for parents, faculty, staff and students
Field user questions from St. David’s community and direct to appropriate departments
Support data requests regarding annual surveys and compliance reporting
Design, create and maintain Registrar queries upon request from faculty and staff, and train faculty on access to reports
Solve for academic issues and concerns, including planning and managing database updates
Manage and orchestrate the planning, configuration, testing, and release work in support of all academics-related updates throughout the year
Plan and direct the rollover of system data year to year, including coordination among departments
Ensure the system is correctly configured to support daily attendance in each division, including the generation and use of alternate schedules when applicable (e.g., early dismissal)
Train faculty, students, and parents on the essential uses of SIS and LMS and communicate system changes to St. David’s community as necessary
Identify inefficiencies and partner throughout the school and with the database provider to manage system and process changes
Student Affairs, Academic Reporting, and Records Management
Manage course registration, course placement, and drop/add process for students each academic year, including training, communication, publication of course offerings, and adherence to school policy regarding student holds
On-board new students throughout the year by creating schedules, granting access to databases/systems, and providing necessary training
Maintain course schedules and manage the publication of academic documents, including course guides, book lists, etc.
Coordinate the grade review process with grade chairs and principals, providing system support and oversight
Track student requirements per policy and generate reports to help manage concerns (e.g., eligibility for participation in athletics and other co-curricular activities, attendance, community service hours, graduation requirements)
Lead the configuration, testing and support efforts related to new and existing academic documents (e.g., format and data integrity for report cards, transcripts, and other reports)
Serve as liaison with families and other schools regarding transcripts and records requests
Coordinate student withdrawals per policy, working with parents, students, and faculty/staff
Own and facilitate the document retention process per policy regarding all aspects of student records and permanent files, including archival and storage solutions
Required Skills and Experience:
Mastery of Excel
Strong analytical and problem-solving skills
Proven track record of system interaction, ownership, and support (database management)
Proven ability to work collaboratively with various client bases
About St. David's School
St. David's School is an independent Episcopal school in Raleigh, NC that prepares young men and women for college and life by providing challenging opportunities to excel in the vital areas of faith, virtue and knowledge. www.sdsw.org