The Payroll & Benefits Administrator processes biweekly payroll for approximately 100 regularly scheduled employees and for ~100 seasonal (summer) employees. He/she administers all employee benefits and assures accuracy and compliance of all employee records. This is a regularly scheduled part-time, 12 month position.
Maintain accuracy and integrity of automated payroll system database (Paychex); enter new hires, terminations, wage/salary and payroll deduction changes, update personal and employment information.
Process biweekly payroll and seasonal summer payroll (8 weeks); initiate electronic file transfer of payroll data, 403b and HSA contributions; reconcile and post payroll data to the general ledger; respond to employee inquiries, federal, state and local agencies as needed.
Maintain accurate personnel files including employment contracts, earnings and benefits, pay rate changes, authorized payroll deductions, 403b plan allocations, FMLA, Leave of Absence and Personal Time Off tracking and documentation, employment eligibility, CORI and Fingerprinting.
Assist with new hire orientation; prepare new hire folders; schedule and conduct new hire onboarding meetings; collect, process, and file completed documentation.
Primary liaison with Benemax (insurance broker) to administer employee benefits programs including medical, dental and vision insurance; disability, group term life and AD&D insurance; flexible spending, health savings account, FMLA and COBRA; assist with annual employee benefits open enrollment; manage workers’ compensation cases and claims; process payroll and benefit vendor invoices for approval; distribute and post expenditures to the general ledger.
Provide administrative support for annual audits (workers’ compensation, 403b retirement, and financial); retrieve backup documentation as requested; assist with Employee Shared Responsibility reporting and compliance.
Attend scheduled School meetings; participate in School-community activities, as time permits; perform additional tasks or projects as requested.
Automated payroll processing experience (Paychex, ADP, Harpers) is required
Proficiency with Microsoft Excel, Outlook, and Word, and general accounting software is highly desirable
Bachelor’s degree preferred, or equivalent through specialized training or coursework related to payroll and human resources; At least five years working experience with payroll administration, employee benefits administration and current working knowledge of employment laws and regulations
Exceptional ability to maintain confidential and/or highly sensitive information, exceptional attention to detail, accurate/efficient data entry skills, work independently with limited supervision
Interpersonal skills, written and oral communication skills necessary to work with individuals at all levels, within and outside of the School
Interested applicants are asked to submit a letter of interest, current resume and three references
Additional Salary Information: commensurate with experience
About The Fenn School
The Fenn School is an independent day school for boys in grades 4-9 located in Concord, Massachusetts.