Catlin Gabel School seeks to employ the best qualified individuals from available applicants and to provide them with opportunity for advancement in a manner that does not discriminate because of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, genetic information, or any other status protected under local, state, or federal equal employment opportunity laws or regulations.
The School believes that each employee makes a significant contribution to its success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.
Position: Development Services Coordinator
FTE: .75 (Non-Exempt); Level 2
Reports to: Development Services Manager
The Development Services Coordinator supports the Development Services Manager as the primary interface between the development database system (The Raiser’s Edge) and development staff. Some tasks include data collection and dissemination, constituent records management, gift processing, acknowledgement data, analysis and report preparation. The Development Services Coordinator is a contributing member of the development staff committed to optimizing the use of the database to meet fundraising goals by managing fundraising software, maintaining data integrity and working creatively and systematically to meet the needs of the development staff.
Ensures accurate data collection and data integrity through regular data checks and reviews of donor records
Work directly with the Development Team to capture, maintain and extract detailed reports and data in a timely manner regarding organization donors, events and volunteers through The Raiser’s Edge
Maintenance and correction of all demographic and personal data
Enter daily gift batches and report to the Development Team
Manage online contributions and ensure transition into donor database
Coordinate month end reconciliation with the Business Office
Generate mailing lists and reports as requested by Development and Executive Teams
Generate monthly pledge reminders
Generate acknowledgement letters
File documents related to gift solicitation and collection
Participate in department and school wide meetings, trainings and events which may occur in the evening or on weekend
Communicate professionally with faculty, staff, parents, board members, donors and alumni to provide information and respond to inquires
Uses judgement and discretion in sensitive communications
Needs to show high attention to detail and strong organizational abilities
Be able to manage several tasks at one time
Demonstrate familiarity with the general principles of development
Excellent written and oral communication skills
Strong Microsoft Office skills, especially Word and Excel
Knowledge of gift processing and relationship between development and the business office
Comfortable working with sensitive and highly confidential information
Familiar with general principles of development
2-3 years of experience with The Raiser’s Edge or similar Customer Relationship Management (CRM) system preferred
Experience with mail merge using MS Word and MS Excel
Bachelor’s Degree preferred; or equivalent combination of education and experience
Monday through Friday, 8:00 - 5:00
Office environment, may require lifting up to 30 pounds
Ability to work occasional evenings and weekends, required
About Catlin Gabel School
Catlin Gabel School is a coeducational, independent day school located on 54 acres in the West Hills neighborhood of Portland, Oregon formed in 1957 by the merger of the Catlin Hillside School, which had been founded as Miss Catlin’s School in 1911, and the Gabel Country Day School, whose roots extend to 1859 with the founding of The Portland Academy. The campus itself is a former farm with beautiful trees, fields, and plantings that has been modernized and upgraded over the years with new and renovated buildings that blend in with the natural surroundings.
We offer a broad and challenging curriculum based on a progressive philosophy with small classes designed to educate the total person, incorporating the academic along with the arts, physical education, and a strong sense of community service. The school enrolls nearly 740 students in Pre-Kindergarten through twelfth grade and has 100 faculty members committed to diversity among students, faculty and staff. Catlin Gabel is an equal opportunity employer.