Friends School is a Quaker, co-educational, college preparatory school, Pre-K through Grade 12, in Baltimore City, enrolling 803 students, 29% of whom identify as children of color. We are guided by the Quaker ideals of simplicity, peace, integrity, community, equality, and stewardship. We strive to be a purposefully inclusive community that reflects the racial, ethnic, cultural, socioeconomic, and religious diversity of our city and our region.
Employees at Friends are expected to model and foster the habits of mind we believe are essential to an outstanding education: creativity, curiosity, empathy, reflection, and resilience. We seek those whose experiences demonstrate:
A desire to understand diverse attitudes, beliefs, behaviors, and practices and to incorporate a culturally responsive lens into their work.
A record of successful collaboration with colleagues, families, and students.
A commitment to lifelong learning, and ongoing professional development.
Flexibility, optimism, and a sense of humor.
Friends School of Baltimore has an opening for a full time 12-month Data Systems Associate.
Responsible for database management, data entry, procedural integrity, and report writing for the School generally and for the Development Office specifically. Serve as communication liaison between the Development Office and Information Services (IT) departments.
Help to coordinate, utilize and maintain the School’s databases. Provide support to Data Systems Manager and the Development Office. Serve as a report writer for Development department requests. Implement standards for policy and procedures, data entry and integrity, and assist with gift processing and acknowledgement. Assist staff with word processing, spreadsheet, and database applications. Develop and maintain a system of moves management for the Development team. Work closely with Information Services department, communicating needs and requests, as necessary.
Help develop and maintain policy and procedure manuals for all School databases, and help to train faculty and staff, as needed.
As a member of the Information Services team, provide support to the Data Systems Manager throughout the year on projects related to data organization, integrity, and upkeep.
Serve as a liaison between the Development Office and Information Services teams by communicating about hardware, software, and server problems; assisting with or resolving Development Office computer problems; providing advanced training to staff on use of office software; providing input on future technology growth and expansion; managing the implementation of new/improved technologies.
Specific responsibilities for Development Office:
Help maintain the Development Office database by evaluating, organizing, and upholding data accuracy; perform special utility functions; manage database clean-up; and manage database training for staff.
As a member of the Development team, help establish standard operating procedures, reports, exports and queries for routine functions of the Development Office in support of all fund- and friend-raising efforts.
Assist with the preparation of and production of general daily needs, such as event reports to track attendance, payments and guests; nametags; exports used for facilitating other database processes (i.e., Rollover, solicitation mailings, clean-up efforts, appeal analysis, donor lists).
Create and manage custom reports, exports, and/or advanced functions in the Development Office’s database by writing financial and analytical reports for Directors as needed; and revising existing reports to perform both standard and custom functions, as needed.
As a member of the Development team, assist with gift processing when necessary by entering gifts; generating receipts and acknowledgements; producing reports; recording of pledges; filing receipts and gift records; and production reports to reconcile gifts with Business Office.
Assist with other duties such as phone-a-thons, special events, and mailings, as needed
Accept other duties and responsibilities, as assigned the Director of Annual & Alumni Giving, and Data Systems Manager.
Requirements & Skills:
Proficiency in an enterprise database system (e.g., Blackbaud Raiser’s Edge, Financial Edge, ON products)
Proficiency in Relational Database Management System (RDBMS)
Proficiency in Microsoft Word, Excel, Outlook, and Access
Excellent interpersonal and communication skills, both verbal and written
Commitment to ethical fundraising, collegiality, and teamwork
Experience with HTML and other coding and programming languages, a plus.
Ability to juggle multiple priorities comfortably and with flexibility; to organize and prioritize work with minimal supervisory input; and to meet deadlines with proven track record of accuracy
Excellent attention to detail
Availability to work outside the normal schedule including early morning meetings, evening engagements, and occasional weekend obligations to accommodate volunteer meeting schedules, phone-a-thons, and school/departmental events
Reports To: Dual report to Director of Annual & Alumni Giving and Data Systems Manager
Candidates are encouraged to visit www.friendsbalt.org to learn more about Friends School of Baltimore.
Friends School of Baltimore actively promotes equity, diversity, and inclusion in all programs and operations, including admissions, financial aid, and hiring. To form a community which strives to reflect the world's diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends School of Baltimore is an equal opportunity employer. Candidates of color and members of other underrepresented groups who might enrich and diversify the school community are strongly encouraged to apply.
Interested candidates should submit a resume and cover letter. A search committee will review candidate information and will contact those candidates they are interested in having a conversation with about the position.