Latin School of Chicago is seeking a Communications Project Manager to join our creative and dynamic Communications Office.
Working under the Director of Communications, the Communications Project Manager will organize and manage projects from beginning to end. The project scope can vary from single pieces of collateral to multifaceted, multichannel marketing communication campaigns. This person will assign individuals or entire teams to tasks within the project, while creating and managing detailed schedules and records throughout the duration of the project. They will also serve as our print production specialist, managing day-to-day workflow for the print production process including budgeting, pre-press, printing and fulfillment.
This person will work collaboratively with the assistant director of communications, the digital marketing & content manager and the digital content specialist. They will also build and maintain strong relationships with all external vendors/partners.
This individual will be the glue that helps keep projects--and people--together.
Project management responsibilities:
Develop and maintain timelines, tasks and status of all projects
Manage production process for all printed materials (prepress, printing, finishing, mailing and job reconciliation)
Build and maintain vendor relationships and relationships within Latin, across departments
Maintain vendor contact lists
Identify new formats and ways of communicating to make internal project management easier and more efficient
Maintain detailed records/files of estimates, billing records, invoices, proofs and related project information
Be the team go to person
Oversee and maintain a communications project calendar that tracks publications, social media and email
Manage and update the school’s calendar, including working with internal stakeholders from across the school
Must be a detail-oriented self-starter, with strong planning and organizational skills
Excellent communication skills, particularly in conjunction with workflow steps and internal and external processes
Accountability and flexibility, with the ability to work in a fast-paced environment, managing multiple projects simultaneously
Knowledge of project management processes and workflow
Comfortable assigning tasks and communicating expectations
Ability to work autonomously and proactively seek solutions to challenges
Interest in creating new ways and methods to replicate high quality results on an ongoing basis.
Not afraid to get into details to get things done.
Tech savvy: stay ahead of technological advances and trends and incorporate them into client work when appropriate
Experience & education:
3-5 years of project management experience
Track record of successfully developing multi-faceted projects from start to completion, on time and within budget
Experience with print production and fulfillment
Solid understanding/knowledge of non-traditional/digital marketing communications including print, email marketing, website, social and digital media
Working knowledge of Google apps, Office suite, Adobe Acrobat Pro, Project management software
Bachelor’s degree in project management or marketing/communications
PMP certification or interest in pursuing PMP is a plus
Job type: Full-time; Hours 8-4:30
About Latin School of Chicago
Since 1888, Latin has been committed to academic excellence in an environment that creates a life-long love of learning and supports students as they pursue their passions. Our school is home to students from throughout the city and suburbs and we value the variety of experiences that they bring to our learning environment. “Of Chicago” is more than a part of our school’s name – those words help to define the school itself.