Part-Time Human Resources/ Business Affairs Assistant
July 23, 2018
New York, New York
Part Time - Administration
2 Year Degree
Corlears School, a small New York City independent school located in the lively Chelsea neighborhood of Manhattan, is currently looking to fill an immediate opening for our Human Resources/Business Affairs Assistant position
Business Office: Key Responsibilities
Reporting to Robert Fantauzzi, Director, Business & Finance
Open incoming mail. Sort by invoices, payments, and other notices.
Managing Personnel records.
Initiate new employee files: Summer employees, new Teachers, termination, resignations.
Initiate employee document tracking for current and new 2s teaching staff. Monitor compliance with DOHMH personnel guidelines.
Manage SCR form process for DOH: login, input new employees, etc.
Health insurance enrollments: forms, match to monthly invoices.
I-9 documentation collection.
Assisting new employees w/ DOI Fingerprint coordination: forms for employees, appointments.
Matching purchase orders with received bills and tracking down non-submitted purchase orders and receipts to employees.
Filing accounts payable to folders.
Tracking credit card statements and tracking down non-submitted purchase orders and receipts to employees.
Matching bills with processed checks and preparing for mailing. Directing dual signed checks, tracking 2nd signature, then mailing.
Place paid invoices in alpha files.
Responding to Vendor's questions & calls.
Support Business Director with Trustee tasks as follows:
For Trustees Governance committee; Maintain printed copies of Board of Trustees Confidentiality and Conflict of Interest statements.
Assist in maintenance of Trustee Meeting minutes and agendas.
Assist Director of Business with annual audit process: search for requested documentation in files, with other employees, and vendors.
Deliver cash deposits to HSBC Bank as needed.
About Corlears School
Corlears, a small, independent, progressive school located in the lively Chelsea neighborhood of Manhattan, is dedicated to the education of young children through the elementary grades. We seek to cultivate joy in learning through active investigation of integrated curricular themes.
Daily practice at Corlears is based on the belief that educating students to be well informed, socially engaged, critical thinkers is essential in order to sustain a healthy democracy. We have intentionally created an intimate environment, well suited to the needs of children through the elementary years, where students can easily navigate both the physical space and social networks of the community. We seek to create an economically and culturally diverse community that reflects our immediate neighborhood and reaches into the city beyond.