Working as a member of the Development Office and reporting to the Director of the Annual Fund, the Associate Director assists the Director with the overall operation of the Annual Fund, the annual giving program of the school. Responsibilities include specific components of the direct mail program, growth of volunteer involvement, and student philanthropy.
Manage the School’s direct mail and digital fundraising program: work with the Director to develop the annual theme and write appeals; supervise all components of each mailing; provide direction and support to both parent and alumni volunteers in the Annual Fund solicitation process; oversee data management, list generation, and data manipulation and clean up.
Manage annual phonathon efforts: provide volunteers with appropriate data; oversee data clean up; develop and/or edit appropriate scripts; troubleshoot issues and questions raised by constituents during the phonathons.
Design and execute the Senior Class giving campaign: organize and work with seniors and the 12th Grade Dean to determine the campaign goal and project designation; assist in the development of fundraising strategies, the creation of letters, pledge cards and web pages, and fundraising events; coordinate student pledge reminders in post-campaign years.
Partner with reunion point people in their reunion giving campaign efforts (15 classes/year), including overseeing all reunion solicitations and supporting alumni volunteers who are engaged as personal solicitors.
Support the planning and execution of the annual day of giving, Annual Fun(d) Day.
Perform ongoing analysis of fundraising progress to inform strategy and develop and execute benchmarking projects involving peer schools.
Develop strategies for increased donor retention and participation campaigns, including mail, phone, and personal solicitations.
Convene and lead regular meetings of an Upper School Student Philanthropy Club, whose purpose is to educate the student body about the impact of philanthropy on the School and foster a spirit of giving on campus; support their efforts to plan engaging and meaningful awareness and fundraising activities, including the student giving component of Annual Fun(d) Day.
Generate and proofread donor recognition data for the annual Report of Gifts.
Educate constituencies about the importance of supporting the School.
Help to identify prospects and volunteers for capital fundraising efforts.
Maintain annual giving program supplies with the support of the Development Administrative Coordinator.
Support and staff events run by the Development Office, including but not limited to Shipley Shops, Spring Auction, Secret Gardens, and Alumni Weekend.
In order to embrace the mission of the School and be successful in the position, the Associate Director of the Annual Fund must possess and exhibit the following skills:
Understanding of Shipley’s history as well as familiarity with an endorsement of Shipley’s mission, culture, and values
Personal and professional integrity as well as respect for the confidentiality of colleagues and constituents
Self-motivation, flexibility, problem-solving, and commitment to innovation
Cooperation, collegiality, and commitment to teamwork
Excellent interpersonal, oral, and written communication skills
Excellent quantity, quality, accuracy, and timeliness of work produced
Excellent planning, prioritization, organization, multitasking, efficiency, and follow-through in the execution of responsibilities
Dependability, punctuality, and attendance at all required and some optional meetings and events
Professional appearance and demeanor
Commitment to professional development and self-improvement
Proficiency in use of technology: Raiser’s Edge database, Microsoft Office (Outlook, Word, Excel, and PowerPoint), and web editing software
Ability to work occasional evenings and weekends
Ability to travel locally
Qualifications and Expectations The ideal candidate will be familiar with independent schools and will have an understanding of the role of development work in support of independent school education. One to three years’ prior experience in non-profit fundraising, including annual campaigns, is desirable; an equivalent combination of education and volunteer experience will be considered. The optimal candidate will possess a superior attention to detail, facile use of technology, ability to proactively anticipate and efficiently solve problems, powerful organizational skills, and strong self-motivation. S/he will be expected to work independently on projects, as well as collaboratively and cooperatively as a member of a professional team while maintaining a positive attitude. A Bachelor’s degree is a requirement.
Employment Classification This is a 12 month position with exempt status.
Salary and Benefits Salary will be commensurate with experience. Shipley offers a generous benefits package that includes school contributions to employees’ TIAA-CREF retirement plan, medical benefits and life insurance, professional development opportunities, generous vacation, and complimentary lunch.
Position Availability This position is available as of August 15, 2018. Successful completion of state and federal clearances is a condition of employment.
Candidates should send a cover letter and résumé by post or email (no phone calls please) by August 31, 2018 to: Ms. Karen Brown Director of Advancement Services The Shipley School 814 Yarrow Street Bryn Mawr, PA 19010 firstname.lastname@example.org