The Front Office Administrator is the face of the school, responsible for first impression and sets the stage for a friendly, welcoming and safe school environment. Responsible for handling front office reception and administrative duties including; greeting students, families, faculty and visitors, answering phones, handling school inquiries/communication and sorting/distributing mail. Coordination and management of calendars as needed to support Executive and Education faculty. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Greet students, parents, faculty and visitors warmly and make sure they are comfortable.
Answer phones, operate a switchboard and route calls/messages to appropriate parties.
Answer inquiries about the school or direct appropriately.
Coordinate mail and parcel flow in and out of office.
Send confirmations of student absences and pick up changes.
Management of visitor check-in process.
Perform filing and clerical duties.
Ability to securely handle confidential information.
Attend Administrative and Executive Team meetings as secretary.
Manage Registrar and Operations email accounts.
Manage calendar for Principal and Assistant Principal.
Manage the appearance of the Front Office and all public areas of the building.
Responsibilities are not all-inclusive and will include other duties as assigned.
Ability to perform bookkeeping procedures and knowledge of modern office practices and procedures.
Ability to maintain clerical records and prepare reports within established timelines.
Ability to learn and interpret rules, regulations, laws and instructions.
Fluency in English and ability to speak and write correctly and appropriately.
Ability to operate office machines, software packages and spreadsheets.
Ability to meet and interact with public and employees with courtesy and discretion.
Ability to compile information from various sources and type on a variety of forms.
Ability to use independent judgment as it applies to standard practices and procedures.
Normal hours: Monday - Friday 7:30-4:30, one hour lunch break, with flexibility as needed to support school related seasonal functions or events outside of school hours
Physical ability to perform the above listed essential functions with or without reasonable accommodation.
Physical strength to independently lift up to 30 lbs.
Education and experience:
Advanced computer skills.
Bachelor’s degree or equivalent experience preferred.
Two years clerical/secretarial experience preferred.
Courses in Early Childhood and Elementary Education a plus.
Previous experience in a school setting a plus.
Ability to communicate effectively and help others.
Flexibility/adaptability within your work style.
Successful work history.
Experience working with students and parents.
About Bennett Day School
Bennett Day School is a new PreK-12 independent school in the heart of Chicago. Currently operating grades PreK, JK, SK, and First, Bennett Day School is founded with progressive roots. A fundamental and driving force behind our Reggio Emilia-inspired program is the belief that children of all ages learn through questioning, exploring and discovering. We are committed to advancing creativity, leadership and a love of learning for students and teachers.