Mission:The Churchill School and Center, a K-12 coeducational college preparatory day school, is dedicated to working collaboratively with students, educators, and families to help children with language-based learning disabilities realize their full potential. By building upon their strengths, we provide a rigorous program that teaches children perseverance, resilience, and the importance of self-awareness and self-advocacy. We prepare children to become courageous, confident, productive, and caring people who will embrace the challenges and opportunities of the 21stCentury. Tolerance, respect, and active engagement are hallmarks of our intentionally diverse community. The Churchill School and Center recognizes its responsibility to the wider educational community and is committed to remaining a leader in its field.
Position Description: The Executive Assistant to the Head of School provides a wide range of administrative and strategic support to the Head of School. The Executive Assistant is also responsible for oversight of the Head’s office. As a representative of the Head, the Executive Assistant ensures responsiveness, efficiency and warmth so everyone feels welcomed, respected, and well-served. Additionally, the Executive Assistant also provides support to the Board of Trustees, and to some degree the Leadership Team of The Churchill School and Center, and manages a variety of special projects when called upon.
Duties and Responsibilities
Provide extensive support to the Head of School, completing tasks independently, facilitating communication, anticipating and addressing needs of the Head.
Serve as receptionist for the Office of the Head of School: meet and greet guests, answer phone and email, respond to questions from faculty, staff, and visitors.
Manage Head of School’s communication (phone, email, mail), applying necessary judgment to determine priorities and importance.
Establish a system to ensure the Head of School is provided with necessary background information and briefing materials for meetings, events, and speaking engagements: research, organize, prepare and present information in a clear and concise manner.
Prepare the Head of School’s monthly credit card reconciliation and procures and attaches appropriate receipts.
Attends and prepares minutes for meetings of the Board of Trustees.
Prepare the agenda and collate, compile, and package meeting materials for electronic distribution to the Board of Trustees for each meeting.
Provide administrative support to the Board of Trustees, including correspondence, Board meeting materials, and all logistics for meetings, and events.
Work with the Leadership Team to coordinate workflow, facilitate projects, and plan meetings and retreats.
Review, edit, and proofread various documents.
Provide strategic and logistical support and management of special projects and institutional priorities identified by the Head of School.
Serve as liaison between Department of Education, Office of Pupil Transportation, and CSE regarding transportation for all students.
Distribute bus routes to teachers via dismissal sheets
Prepare end of year reconciliation for Office of Pupil Transportation and confirm ridership for next school year.
Initiate creation of Annual school calendar in collaboration with independent school calendar and public school calendar.
Perform other duties as assigned by and in support of the Head of School.
Proven experience as an Executive or Administrative Assistant; experience in an independent school preferred.
Excellent organizational skills, project management experience, and logistical skills.
Superior interpersonal, written and oral communication skills, including the ability to communicate effectively with all constituents in a school environment.
Adaptability, honesty, self-reliance, teamwork, dependability, flexibility, willingness to listen and learn, strong work ethic, determination, persistence, problem solving skills, and loyalty are essential.
Proactive problem-solving, demonstrating good judgment.
Strategic thinking, and ability to manage multiple priorities under potentially tight deadlines with a high degree of accuracy.
Advanced technology skills: Computer skills including: Microsoft suite of products with proficiency in mail merge in Word, basic functions and formulas of Excel, Power Point, and prior experience with Blackbaud.
Proficiency in the use of basic office equipment: printers, scanners, copiers, VIOP system.
Regularly work in standard office conditions and climate.
Regular use of close vision and distance vision, including computer screen for extended periods.
Frequently required to move around the office; work at desk for extended periods.
Occasional need to move items (boxes, paper, etc).
Occasionally a high stress environment, effectively having to deal with variety of challenges.
Work hours must be flexible to support the Head of School, including evening meetings, and special projects.
The Churchill School and Center offers a competitive salary and is an equal opportunity employer. Background screening: The Churchill School and Center conducts background checks on candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
Interested candidates should send a cover letter, CV and at least three references electronically the Head of School Dr. Timothy Madigan at email@example.com.