Organization Summary: Oliver Scholars prepares high-achieving Black and Latino students from underserved New York City communities for success at top independent schools and prestigious colleges. We provide crucial support for our scholars so they can realize their full potential and ultimately give back to the city, the nation, and the world.
Position Summary and Reporting: Reporting to the Director of Programs, the Assistant Director of Guidance is a key member of the Guidance department. The Assistant Director of Guidance helps plan and execute programming for currently enrolled middle and high school students, facilitates internship and career development opportunities, tracks academic and social performance and counsels Scholars. As such, s/he must have an engaging personality and be passionate about and adept at working with high-achieving youth of color. The Assistant Director is both an internal and external facing role as such, s/he must be able to collaborate with faculty and advisors at Consortium Schools, with parents, and with colleagues in order to best support Scholars. The Assistant Director should be thoughtful and innovative, able to prioritize, organize, and multi-task in a fast-paced entrepreneurial environment, and able to exercise sound judgement.
Scholar and Family Support and Engagement (95%):
Manage a caseload of 65 currently enrolled Scholars who attend day and boarding schools through school visits and individual counseling
Liaise with Scholars’ advisors to determine challenges and successes
Conduct individual check-ins with parents and Scholars through text, emails and in-person visits at out-of-state campuses and in NYC during school breaks
Be attune to any difficulties Scholars may communicate; identify resources and create learning plans; and elevate to the Director’s attention as appropriate
Facilitate internship and career development opportunities
Collaborate with advisors and faculty at our partner Consortium Schools to share data and resources; be mindful of any challenges and how it may impact our Scholars’ experience
In collaboration with the Director of Guidance and VP of Programs and Operations, assist with the development and execution of programming for middle and high school Scholars throughout the school year
Provide volunteer recruitment, volunteer training, and volunteer management for the various programming initiatives offered throughout the year
Identify resources and create plans to address Scholars academic, social and financial needs
In collaboration with the Director, identify and cultivate partnerships with external organizations that provide academic and experiential opportunities for both middle and high school students
Prepare materials for events (invitations, programs, flyers etc.) in consultation with the Director of Guidance and the Director of Marketing and Communications
Assist families with the independent school re-application process for financial aid and appeals
Write letters of recommendations as requested by Scholars
Provide support to the Director in planning and executing the Summer Immersion Program which may include:
Writing and implementing curriculum
Assisting with the identification of teachers, tutors, and counselors
Serving as a grade Dean
Serving as a dorm parent during boarding week
Maintain integrity of Oliver Scholars’ Guidance database by:
Promptly and consistently updating contact information of school personnel
Promptly updating Scholar and family information
Promptly recording data and information related to scholars’ academic, leadership, community service and extracurricular activities
Collaborate with Director and VP of Program and Operations to distribute and analyze surveys to assess the efficacy of programs offered
Assist in the preparation of reports and participate in meetings necessary to carrying out the work of the Guidance department
Collaborate with the Placement and Admission departments to identify trends in Scholar success or Scholar challenges in middle and high school
Partner with College Counseling department keeping them updated on Scholar progress in order to improve Scholars’ college matriculation
Other Duties (5%):
Collaborate with other program departments as needed on a variety of Scholar related initiatives
Participate in Oliver’s organizational and fundraising efforts as requested (e.g. Annual Gala and grant proposals)
Collaborate with Director of Marketing and Communications in the development of printed communications and social media strategies as it relates to currently enrolled Scholars
Assist with identifying Scholar speakers for a variety of events year-round
Assist with projects and other duties as needed and requested within the organization
Bachelor’s degree required;
Valid driver’s license required;
2-4 years of student support and engagement experience in another student-focused nonprofit, k-12 or higher education; knowledge of independent schools strongly preferred;
An understanding of the broad educational issues facing educational systems and students of color in particular;
Proven ability to counsel students and families;
Excellent public speaking and writing skills;
Willing and able to work some evenings and weekends;
Bilingual (English/Spanish) preferred;
Able to do some domestic travel.
Superior analytical, critical thinking, problem solving and organizational skills with meticulous attention to detail and accuracy;
Collaborative approach to problem solving and ability to work effectively with individuals at all levels (internally and externally);
Demonstrated flexibility and ability to work under pressure; ability and desire work in a fast-paced, changing environment, and conform to shifting priorities, demands and timeline;
Demonstrated willingness to learn new techniques, procedures, processes, and computer programs as needed;
Ability to look at situations from several points of view;
A demonstrated commitment to high professional ethical standards and a diverse workplace.
A diverse workforce and open culture are at the heart of our organization and vital to our success. Oliver Scholars is an equal opportunity/affirmative action employer. All qualified applicants will be considered for employment without discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, citizenship status, or current employment status. Candidates who identify as members of historically underrepresented groups are highly encouraged to apply.
Additional Salary Information: Compensation: The Oliver Scholars Programs offers a competitive salary with benefits package including a 403(b) plan.
Internal Number: 60009142018
About OLIVER SCHOLARS PROGRAM
Oliver Scholars is a nonprofit organization committed to preparing high-achieving, low-income, students of color for success at top independent schools and colleges. For over 30 years, Oliver has enabled students to attend the nation's top secondary schools and preeminent institutions of higher learning.