TITLE: Director of Facilities DEPARTMENT: Facilities, Operations, and Security STATUS: Exempt, Full Time REPORTS TO: Senior Leadership DATE: September 24, 2018
Our Promise At Tatnall, we inspire students to explore and excel so they can engage the world with courage, intelligence, passion, and purpose. We provide a strong, balanced foundation with exceptional academics, outstanding athletics, unparalleled arts, and authentic relationships. We develop minds, build character, and create community – one student at a time.
Our School Founded in 1930, The Tatnall School is an independent, coeducational, college-preparatory day school situated on a pastoral, 110-acre campus in Wilmington, Delaware. Wilmington’s location offers ample access to Philadelphia, New York, Baltimore, and Washington, D.C., by train and car. Tatnall includes four academic divisions with 600 students from PK3 through grade 12. Tatnall’s challenging academic programs, combined with accomplished faculty, create a family environment committed to excellence.
The Position The Director of Facilities oversees all aspects of the maintenance and upkeep of the physical plant and grounds of The Tatnall School. Situated on over 100 acres of pastoral land, Tatnall’s campus includes five (Early Childhood Center, Lower School w/gym, Middle/Upper School with athletic center and theater, Performing Arts Center, and Operations) buildings. The athletic facilities include multiple athletic fields (including one artificial turf field for field hockey and girls lacrosse), a six-court tennis center, three pools, eight-lane track and field complex, five New Castle County retention areas, two baseball fields, four playground areas, cross country course, and a trail system for outdoor teaching and learning.
The Director of Facilities answers directly to the Head of School (CEO) and manages a staff of six maintenance personnel (including a one part time administrative support staff member) and works closely with key administrative offices, including the Business Manager, Division Heads (academic), and the Directors of Athletics, Summer and Extended Programs, and Laird Performing Arts Center, as well as the Offices of Admissions and Alumni and Development. The Director of Facilities will act as the liaison between the School and the Building and Grounds Committee of the Board of Trustees to inform them, in conjunction with the Head of School, of the various needs, plans, and projects underway or under consideration, and to work closely to plan for the future of the school with members of the Board. The Director must be willing to work non-traditional hours, possess stamina, and have a fun-loving, collaborative, creative, and entrepreneurial disposition. This full-time, 12-month position offers competitive compensation and benefits.
Strategic and Tactical Responsibilities:
To plan, design, and operate programs, including hiring, training, supervising, and evaluating staff that oversee daily operations
To ensure the campus and buildings thereon meet all current regulatory and licensing standards
To to establish and manage the annual facilities budget
Oversee a team of operations personnel that support daily and preventive maintenance needs of The Tatnall School
Main duties for this position include the maintenance and operation of The Tatnall School facility which is active nearly seven days a week and from early in the morning until late evening as a college preparatory school of 600 from September to June, a robust summer program, extensive rentals of facilities, and events sponsored by parents, trustees, and the School.
Responsibilities include but are not limited to:
Ensuring that the department is working in concert with the Mission of the School and the Vision of the Head
Ensuring that staff schedule and complete work orders for the campus in a timely fashion and providing timely, accurate information to the community regarding work orders and projects
To oversee and evaluate the work of a buildings and grounds crew
Perform work orders for parents, alumni, and outside events as approved by key administrators
Manage, coordinate, and oversee the duties of the operations staff, contractors
Order and deliver supplies for school including cleaning, paper, food, office supplies
Oversee distribution of mail and packages for staff on a daily basis
To develop, maintain, and report all required environmental, health, and maintenance standards as required by law and to work with the administration, to ensure compliance with all regional, state and federal regulations and laws as they impact the school
To support the school and its leadership
To perform other duties as assigned by the Head of School
Set up and breakdown for meetings, Commencement, Founder’s Day, athletic events, parties, and special events
To create and oversee an ongoing equipment replacement program and PPRRSM budget
HVAC, plumbing, electrical, carpentry, roofing, etc.
To create and oversee the careful maintenance and cleaning programs that keep the School’s appearance in exemplary condition.
Contracted: Ensure that all buildings are maintained on a daily basis to provide a clean, well kept, and positive teaching and learning environment
Grounds and Athletic Facilities
Ensuring the good operation of the physical plant and grounds of the entire campus
Contract: Landscaping, athletic fields, fertilizing, mowing, pruning of trees and shrubs
Snow and ice removal
Safety and Security
Coordinates comprehensive security/school safety program
Participate in the development and maintenance of a Crisis Response Plan
Advises and assists leadership team (or HOS) in matters involving criminal activities on school campus
Fire drills, opening and closing campus, Lock Down Drills, Protocols and Procedures, etc.
Scheduling inspections: fire alarm systems, sprinkler systems, security systems, camera systems, electrical systems, county inspections
Maintaining and ensuring the good repair of all safety and security systems, including, but not limited to, smoke and fire detection/suppression, alarms, cameras, etc.
Provides and/or coordinates PD and training for emergency protocols
Creation of RFPs meeting all current standards and providing accurate, detailed information to contractors
Solicitation and coordination of bids and proposals for projects
To arrange bids and develop specifications for all outside contractual work of more than $1,000
Complete a Facilities Review with Blackney Hayes Architects
Prepare to lead a Master Planning process for the School in concert with the
Head and BOT Buildings and Grounds Committee
Play an integral role in reviewing and revising the Strategic Plan
Experience working in an independent school
A demonstrated ability to lead a group to consensus and work collegially with multiple constituencies
Excellent organizational skills and attention to detail
A love of working with young people and an appreciation for the life of a school
Significant and relevant experience of at least 3-5 years running similar programs
Exceptional administrative, organizational, and management skills
Supervisory experience in hiring, developing, and evaluating talented staff members
Excellent communication skills, written and oral
Highly relational with strong emotional intelligence (EQ)
Ability to work in a diverse and lively independent school setting and to work collaboratively and collegially with students, faculty and staff, and parents
Willingness to work flexible hours as needed, including weekends and evenings
Adept with technology and social media
Comfortable and confident with statistics and data analysis and producing measurable results
Other duties as assigned
ADDITIONAL REQUIREMENTS Walking distances across a 110-acre campus with multiple buildings, playing fields, pools, and Performing Arts Center, lifting and moving equipment, tables, etc., and the ability to manipulate a keyboard for computer operation are required. The successful candidate must possess a valid driver’s license. This position requires activities to be performed both inside and outside of a climate-controlled office environment and under various environmental conditions across four seasons. This position announcement is intended to describe the general nature and level of work being performed by employees assigned to this job title and the education and skills required. This is not intended to be a complete list of all responsibilities, duties, and skills that are required or may be required in the future. The Tatnall School is an at-will employer. Background Screening: The Tatnall School conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act. A November 1, 2018 (or when filled) start date is anticipated for this position. Interested candidates should electronically submit a cover letter and curriculum vitae to: Christopher R. Tompkins Head of School The Tatnall School 1501 Barley Mill Road Wilmington, DE 19807 firstname.lastname@example.org To learn more about The Tatnall School, please visit tatnall.org . The Tatnall School does not discriminate on the basis of race, color, gender, or national or ethnic origin in the administration of its educational and admissions policies, employment policies, scholarship and loan programs, athletics and other
About The Tatnall School
Founded in 1930, The Tatnall School is an independent, coeducational, college-preparatory day school situated on a pastoral, 110-acre campus in Greenville, Delaware, near Wilmington. Tatnall includes four academic divisions with 600 students from age 3 through grade 12. Its challenging academic curriculum and programs, combined with award-winning faculty and state-of-the-art facilities, create an environment of educational excellence. Because of its emphasis on creating a caring and nurturing community, Tatnall is known as “the family school” and its motto, omnia in caritate – all things in love, is at the core of everything the school does.