The Front Office Administrative Assistant coordinates the operation of the Front Office and provides a positive, welcoming presence for the Saint Joseph Prep community. The Front Office Administrative Assistant reports directly to the Business Manager and works closely with the Executive Team of the School, including the Head of School, the Assistant Heads of School, and others.
The primary role of the Administrative Assistant is to oversee the daily operation of the Front Office with poise and professionalism, and to welcome students, staff, family, and friends to Saint Joseph Prep in a spirit of gracious hospitality. The person who fills this vital, public role is expected to advance, support, and model the mission of the School.
The Administrative Assistant is a full-time position, working 7:30 AM to 3:30 PM during the academic year.
Interested candidates should email a cover letter and resume to David Secor, Business Manager, at email@example.com
Responsibilities and Duties
Provide a professional and welcoming presence in School’s Front Office, greeting all visitors to Saint Joseph Prep with gracious hospitality
Track daily attendance and tardiness, updating the PowerSchool database and communicating with parents, guardians, faculty, and staff regarding attendance/tardiness
Complete annual data entry process for updating PowerSchool, particularly concerning new students, demographic information, student ID photos, and press release forms
Oversee the School’s public transportation program, including BPS discounts and MBTA passes
Coordinate school-wide mailings throughout year
Complete annual data upload for AlertNow, the School’s emergency alert system
Serve as the primary liaison for all delivery companies including USPS, UPS, and FedEx
Coordinate all ordering for the School with Staples, Inc., including supplies for faculty, staff, offices, and departments
Provide requested data downloads from PowerSchool for various departments including Business Office, Admissions, Advancement, Academic Program, and Community Life
Oversee daily AM and PM announcements
Assist with periodic data collection for School reports and surveys including NCEA, RCAB, BPS, DOE, Title I & II, City/Town Enrollment, etc.
Assist the Business Office with the process of Student Registration and Re-Registration
Ensure the continued maintenance of the School’s two main copy machines
Complete data entry, as needed and when available, for other departments upon request
Fulfill other administrative duties necessary for the School as assigned by administrators
Poised, positive, and professional presence interacting with a broad diversity of people
Excellent communication skills, both oral and written
Working knowledge of PowerSchool, Microsoft Excel, and other relevant software
Ability to manage and prioritize a variety of tasks effectively and efficiently
Openness and willingness to collaborate with all members of the School community
Prior work experience in an academic environment, preferably in a private school setting
Superior attention to detail and strong commitment to doing the little things well
Positive attitude and approach to all aspects of the job, especially in representing the School
About Saint Joseph Preparatory High School
Saint Joseph Prep is an independent, co-ed, college prep school, serving students in grades 9-12, sponsored by the Sisters of St. Joseph of Boston. Founded upon academic excellence, personal integrity, and Catholic tradition, the School educates the whole person—mind, body, and soul—with a commitment to scholarship at the highest level. In our richly diverse, powerfully affirming community of mutual respect and reconciliation, students are welcomed, supported, challenged, stretched, known, and loved. Prepared with the skills they need to be college and career ready, our young women and men will be global citizens who think critically, lead courageously, and work collegially to raise the standard of living and learning for all persons.