The Advancement Communications Assistant is responsible for supporting the Advancement Office functions with a special focus on communications-related efforts of the Institutional Advancement Team. Communication duties include supporting digital and print communications efforts, major annual fundraising initiatives and donor cultivation efforts, community relations efforts and day-to-day advancement related tasks, in collaboration with the rest of the team members. Support duties include maintaining files, writing and mailing correspondence, answering phone calls, maintaining supply inventory, and supporting advancement projects as needed. The Advancement Communications Assistant is a member of the Institutional Advancement team and reports directly to the Director of Institutional Advancement.
RESPONSIBILITIES INCLUDE: • Communications-related Duties: Assist in website and social media maintenance, as well as digital and print marketing efforts including but not limited to: proofreading materials, updating information on the website to ensure information is fresh and accurate, writing and updating news stories on school website, photographing and reporting on school events, posting to social media as appropriate, creating digital forms, sending email blasts, maintaining current information on electronic campus boards, assisting in online marketing campaigns and initiatives. • General Support Duties: General Office support in Advancement areas which include administrative, data management, events, donor relations, etc. Administrative duties include clerical tasks such as ordering office supplies, answering phone calls, maintaining meeting calendar, etc. Data management-related duties can include refreshing and updating records, creating mailing lists, running basic queries/reports, etc. Event-related duties can include mailing invitations, creating work orders, assisting with event set-up and breakdown, etc. Donor relations-related duties can include scheduling and managing appointments, coordinating meetings and follow-ups, greeting and assisting visitors, etc. • Other ad-hoc duties and projects, as assigned by the Director of Institutional Advancement.
OTHER SKILLS: • Knowledge of Content Management Systems, digital and social media marketing tools and strategies, and basic marketing software. • Ability to strategize, implement, build, and follow-through on administrative duties. • Ability to engage donors, alumnae, trustees, colleagues, and others successfully; Initiative, diplomacy, assertiveness, and sound judgment are essential. • Demonstrably strong planning, organizational, and follow-through skills and ability to complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines. • Ability to successfully work in a team environment; ability to communicate, collaborate, and resolve conflict effectively with all members to achieve overall team and institutional goals. • Ability to manage and enhance donor database and donor records. • Ability maintain a high degree of confidentiality. • Proficiency in other relevant technological tools and/or willingness to learn. • Proficiency in graphic design is a plus. • Ability to work some nights and weekends.
To apply, please send your cover letter and resume to Denise A. Ortega, Director of Institutional Advancement at firstname.lastname@example.org.