Marymount School of New York is looking for a skilled and experienced Administrative Assistant for the Upper School office.
Oversees the daily operation of the Upper School office, including daily attendance, phone messages, mail, routine inquiries and important messages from parents, students, and faculty.
Supports daily operations of Upper School, including class coverages, faculty absences, faculty due dates, grade report distribution, proofreading grade reports.
Provides administrative support to the Head of the Upper School and assists on special projects as assigned.
Provides administrative support to teachers and administrators, including the Dean of Students, Learning Specialist, and Director of Global Programs.
Assists the Divisional Head in the preparation of monthly mailings, Board Reports, orientation materials for students and faculty, materials for parent/teacher conferences and other events.
Prepares materials & nametags, reserves space and requests set up through the room booking system for Upper School events, including Student Orientation, Curriculum Night, Parent/Student/Teacher Conferences, Awards Assemblies, Parent Meetings, and Commencement.
Prepares all electronic mailings to parents, including grade reports and information about special events.
Prepares materials for and takes minutes at Divisional Faculty meetings
Keeps up-to-date student information and schedules.
Helps ensure parents update contact and emergency contact information in the database.
Keeps online and hard copy files up to date.
Keeps all emergency information in the Upper School Offices up to date and is responsible for faculty attendance at all emergency drills.
Makes arrangements with outside vendors supplies.
Provides students with bus passes and working papers.
Supports academic database and course enrollment
Support student testing needs (proctoring tests as needed)
Excellent written and verbal communication skills
Ability to work with a diverse population (school officials, parents, students, vendors)
Ability to work on a team in a small office space.
Ability to multitask with attention to detail and follow-up
Ability to balance daily and long-term projects with interruptions
Strong time-management and problem-solving skills
Ability to work independently
Organized, dependable, punctual
Responsive, proactive, reassuring
Willingness to learn about people and school culture
Willingness to adapt to a dynamic environment
Willingness to learn new technology (Blackbaud)
Facility with Microsoft office suite (Excel), Google (Drive, Gmail, Forms)
Fluency with or ability to catch on to new applications
Marymount is committed to attracting and retaining the highest quality faculty and staff through a substantial compensation plan, including competitive salary, 403(b) Retirement Benefits and full medical/dental coverage.
Marymount School of New York seeks educators who are committed to learning and teaching in a collaborative, dynamic environment. Faculty are expected to be active participants in the School community as well as innovative instructors in their respective classrooms. As Marymount is an Apple Distinguished School, with 1:1+ program (iPads in the N-V and MacBook Airs in VI-XII), all teachers are expected to be comfortable using educational technology daily. With the School's modified block schedule in each of its four divisions (instructional periods of 50-80 minutes in the Lower and Lower Middle Schools and 60 or 75 minutes in the Upper Middle and Upper Schools), teachers are expected to have a range of appropriate instructional practices in their repertoire and be equipped to differentiate instruction to reach a range of learning styles.
Experience working in a diverse school environment with students ages 13-18, faculty, staff, administrators and parents
Able to work some evening events
About Marymount School of New York
Marymount School is an independent, Catholic day school that seeks to educate young women who continue to question, risk, and grow—young women who care, serve, and lead—young women prepared to challenge, shape, and change the world.
Marymount is a college preparatory school for girls, committed to the development of the lifelong skills of critical thinking and problem solving. The dynamic and inquiry-based academic program promotes in each student a respect for her own unique abilities and a commitment to responsible living in a changing world. Marymount welcomes diversity and draws upon it to foster cultural sensitivity, religious understanding, and a global perspective. The School is housed in three campuses on the Upper East Side of Manhattan. For additional information on the School, please visit www.marymountnyc.org
Marymount seeks educators who are committed to learning and teaching in a collaborative, student-centered environment. In addition to being innovative instructors in their respective classrooms, faculty are expected to be active participants in the School community. Teachers serve as mentors, advisors, or supervisors to students in a variety of school activi...ties and contribute to the life of the School through chapel services, staff meetings, parent events, etc. Teachers also have the opportunity to serve as coaches for after school sports or moderators of extracurricular activities.
An Apple Distinguished School, Marymount has a 1:1+ program (iPads in the N-V and MacBook Airs in VI-XII), and all teachers are expected to be comfortable using educational technology daily. With the School's modified block schedule in each of its four divisions (instructional periods of 50-80 minutes in the Lower and Lower Middle Schools and 60 or 75 minutes in the Upper Middle and Upper Schools), teachers are expected to have a range of appropriate instructional practices in their repertoire and be equipped to differentiate instruction to reach a range of learning styles.