In this full-time (12 month) role, the Database Manager reports to the Director of Advancement, and is an integral member of the fundraising and communications teams. The Database Manager is responsible for the Raiser’s Edge and school website databases and gift administration. The position also provides general support for mailings, events, annual and capital campaign administration, Parents’ Association and additional advancement activities which may arise.
Key Functions
Database Management:
Manage all data input in Raiser’s Edge and monitor to ensure consistency, accuracy, integrity, confidentiality and efficiency of data
Create/import new donor records
Manage coordination between the Raiser’s Edge and the website databases
Input all address changes and other constituent information
Manage and regularly clean up data, including addressee salutations, business information, duplicate information, relationships, lost addresses, deceased constituents, etc.
Create, clean up and maintain donor files, including hard copy and electronic filing
Create templates, queries, reports and exports when needed
Support advancement staff in their data needs, including running reports, creating mailing lists, setting up appeals, etc.
Act as liaison with Tech Department and Blackbaud consultants
Gift Entry:
Manage Annual Fund cash, check, credit card, stock and online donations
Process all gifts and prepare gift receipts; scan and file all tax letters
Oversee matching gift processing and follow-up
Prepare gift and pledge acknowledgment letters in a timely manner
Proofread donor letters for accuracy
Reconcile gifts with the business office weekly, at month-end and year-end
Prepare appeal letters and pledge reminders
Run donor lists for the annual report
Advancement Support:
Assist advancement staff with Annual Fund mailings, major donor updates, event invitations, other mailings and meeting packets
Support special events execution
Assist members of the fundraising team in preparing PowerPoint presentations
Assist the Director of Alumni Affairs with tracking lost constituents, maintaining Notes on activities and updating information
Support the Capital Campaign Associate in the identification of prospects, moves management, notes, etc.
Support the Head’s office and Board of Trustees with donor profiles and other lists as needed
Parents’ Association Support:
Assist PA volunteers by generating lists or labels for the annual benefit and other events
Assist with benefit gift entry, acknowledgment letters and reporting
Assist with use of auction software, if needed
Create registration forms for PA events, sales, etc.
Create “push page” announcements as needed
Qualifications:
Bachelor degree and background in relational databases
Experience in Raiser's Edge preferred
Proficiency in Excel, Word, PowerPoint and Google Docs
Strong writing and proofreading skills
Excellent organizational and critical thinking skills
Strong attention to detail; commitment to data accuracy, integrity and confidentiality
Effective time management; ability to set/fulfill priorities, multi-task and meet deadlines
Highly motivated and able to work both independently and collaboratively as part of a team
Independent school experience preferred
Flexibility to work extra hours for development-related weekends and evening programs and special events
This position is a full-time position with benefits. Some evening and weekend work as needed.
To Apply
Please email cover letter and résumé to Terry Gumz, tgumz@countryschool.net, and include the required subject line: Database Manager Position
New Canaan Country School is an equal opportunity employer and offers a compensation and benefits package commensurate with qualifications and experience.
About New Canaan Country School
New Canaan Country School is a private, independent day school serving children from pre-Kindergarten through Grade 9. Located just west of the village of New Canaan, NCCS serves families from many surrounding towns. Founded in 1916, the school has combined a deep belief in tradition and the educational value of fundamental skills with an ongoing commitment to creative teaching and continuous self-evaluation. The result is a dynamic school environment in which elementary and middle school children from all over Fairfield and Westchester counties thrive. Throughout its history, NCCS has emphasized the value of childhood and the role of hands-on experience in learning. Teachers blend an outstanding academic program with an appreciation for patience, simplicity, and the power of imagination. The long-standing tradition of parent support and involvement continues to be a vital element of the School. The character and accomplishments of alumni provide powerful testimony to the success of the school’s approach. Country School is fully enrolled and fosters the socioeconomic diversity of its student body through a generous financial aid program. It has a well-earned reputation as an outst...anding day school, sending its graduates to many of the most selective secondary schools in the nation.
THE MISSION
The mission of New Canaan Country School is to guide students to reach their intellectual, creative, moral, and physical potential. We value the imagination and curiosity of children and respect childhood as an integral part of life. Our teachers set high academic standards and challenge students to question, to think, to collaborate, and to act with integrity. The school works in partnership with families to teach personal, social, and environmental responsibility and to create a community that honors diversity and our common humanity. New Canaan Country School inspires students to be lifelong learners with the courage and confidence to make a positive contribution to the world.
