The position provides critical, high-level, administrative, and programmatic support to the Director of Institutional Advancement. The Associate will need to be equally comfortable providing assistance with prospect management and managing the Advancement team and program. The Associate will be responsible for disseminating information to and communicating effectively with members of the Advancement team to ensure efficient coordination of duties and operation of Pingry’s fundraising and engagement efforts. Additionally, they will act as an internal liaison for the Director when they are traveling and/or tending to other business.
As someone that will interact with internal and external constituencies on a regular basis, the Associate will need to be comfortable working with a range of individuals, be highly organized, and comfortable with data management. The Associate will be expected to learn and maintain high-level information on The Pingry School’s alumni, parent, student, friend, faculty, staff, and foundation constituents and will help execute fundraising initiatives that reach each of those groups.
Assist in the coordination of all operational and administrative activities needed for successful management of a 16-person Advancement team.
Support the Director with Board of Trustees responsibilities, including: managing the development committee and committee of trustees; managing events; preparing reports for the Board; and, maintaining portions of the Trustee portal.
In partnership the Director coordinate and execute meetings and training sessions for the Advancement team. These meetings will involve coordination with multiple departments/divisions across the School, working with external partners, and managing materials or follow up.
Assist with extrapolating and analyzing data from Raiser’s Edge for the purposes of benchmarking and tracking fundraising progress across multiple metrics.
Help the Director with management of a principal and major gift pool of prospects, which will include participating in the execution of engagement and solicitation strategies, arranging meetings, and serving as a secondary interface with high-level prospects. Including but not limited to: drafting acknowledgement letters, administrative briefings, proposals, interoffice memos, donor emails, etc.
Support team leaders with the on-boarding process for newly hired members of the Advancement team and maintain development related documents/templates for the purposes of training and ‘best-practices’.
Assist with special events coordination and/or special projects in support of the overall fundraising and engagement efforts. This could include staffing special events such as Homecoming and Reunion.
Work in partnership with the entire Office of Institutional Advancement to ensure seamless and thoughtful prospect management and engagement.
Bachelor’s degree and three years of relevant experience (development, sales, customer relations, financial services and administrative).
Strong organizational and planning skills with the ability to conceive, propose, execute, and evaluate short- and long-term plans that support the activities of the Office of Institutional Advancement. The ability to handle and prioritize multiple concurrent tasks is essential.
Superior interpersonal skills with proven ability to collaborate and build positive rapport with varied constituencies in a highly professional manner.
Excellent written communication, strong editing skills and great attention to detail. Provide support with development related correspondence including drafting acknowledgement letters, administrative briefings, proposals, interoffice memos, donor emails, etc.
Must be detail-oriented and have an ability to work independently as well as part of a close-knit team.
Demonstrated ability with computer software programs including but not limited to, Microsoft Office, specifically Excel and Word. Knowledge of Raiser’s Edge, Veracross and Evertrue preferred.
Ability to apply good judgement and responsible decision-making; tact and discretion are required to deal with highly confidential information
About The Pingry School
Founded in 1861, The Pingry School is an independent, coeducational, college preparatory day school for students in Kindergarten through Grade 12. Situated on two spacious campuses in Basking Ridge and Short Hills, New Jersey, the school draws students of varied talents and diverse backgrounds from over 100 communities in the central New Jersey region.
Together, our two campuses in Short Hills (K-5) and Basking Ridge (6-12) serve approximately 1,080 students. Pingry students participate in a challenging and engaging academic program, complemented by extensive co-curricular opportunities.