Founded in 1810, The Lawrenceville School, one of the country’s premier independent schools, is located in central New Jersey, five miles south of Princeton, 55 miles south of New York City, and 40 miles north of Philadelphia. Lawrenceville attracts outstanding students in grades 9-12, including about two dozen post-graduates. Lawrenceville’s 810 students come from more than 30 states and 30 countries, with more than a quarter receiving assistance from a $10.5 million dollar financial aid budget. Across residential, academic, and co-curricular settings, Lawrenceville challenges a diverse community of promising young people to lead lives of learning, integrity, and high purpose, inspiring the best in each to seek the best for all.
The Lawrenceville School seeks enthusiastic, energetic, collegial individuals who want to work with both adults and students in a collaborative and inclusive academic setting.
The Controller is responsible for the day to day operation and management of the Business Office, overseeing Accounts Payable, Payroll, Tuition Billing, Endowment Accounting, general ledger account reconciliations and month end closings. The main responsibility of the Controller is to ensure the integrity and proper documentation of transactions within the accounting cycle, regularly review internal controls and ensure the School’s accounting records are in compliance with GAAP. Ensure the effective and responsive delivery of services (including reports and information) to the internal and external community. This position is the third most senior finance and business officer at the School, and will work closely with the Director of Finance (and on occasion with the CFO) to strengthen the Finance function and the finances of the School and support its students, faculty and staff in fulfilling Lawrenceville’s mission.
Typical responsibilities include the following:
Develop, implement and maintain procedures and policies to ensure an efficient and effective operation. Manage compliance with existing and evolving IRS regulations as well as Generally Accepted Accounting Principles.
Responsible for management of the General Ledger accounting system, ensuring a timely month end close, and all appropriate general ledger accounts are properly reconciled. This includes training, managing and mentoring general ledger staff accountant. Requires training and servicing the needs of the end users.
Continual evaluation of processes and systems to identify ways to improve and leverage systems to become more efficient and to better serve end user and management needs
Oversee and support the payroll, support payroll manager by collaborating and problem solving issues as they arise, overseeing improvement of policies and processes, and partnering effectively with colleagues in Human Resources and supervisors. Ensure that there is redundancy in the payroll process and that all payroll related accounts are reconciled after each payroll. Assist as needed in annual retirement plan audit as well as other audits and reporting requirements.
Oversee and support the accounts payable function. This includes, but is not limited to, weekly review of AP invoices checking for appropriate signatures, correct account and project numbers and ensuring compliance with IRS and DOL guidelines as well existing internal policies. Provide second signature on all checks over $5,000. Ensure redundancy in the operation and that all appropriate reconciliations are completed. Lead and oversee efforts to strengthen procurement practices at the School, including development of new policies and procedures.
Oversee and provide direction for the receptionist function, ensuring that transactions are being properly recorded and the appropriate cash controls are in place.
Oversee and support the Student Billing function, help evaluate systems and processes, making sure that we are offering families a positive experience. Ensure redundancy and that monthly reconciliations are completed.
Oversee and support the general ledger and endowment accountant. Work with accounting staff to ensure monthly review of all auxiliary program accounts checking to make sure entries are recorded properly and the use of appropriate project codes for each transactions. Assist leaders of summer and auxiliary programs with financial planning and reporting and strengthening their business operations.
Responsible for the oversight and review of the school wide purchase card program. Work with business office staff to create an education program for employees who have school issued purchase cards, how to use the online platform and understand the monthly deadlines.
Responsible for federal and state tax compliance at the School, including preparation of the annual tax returns (e.g. form 990).
Prepare the annual financial statements and function as the main contact for the audit. Lead or serve as liaison for all other audits (e.g. retirement plans, etc.) Business Office partner for Operations (Facilities / B&G) for capital spending, including Renewal & Replacement (R&R) program. Review the weekly invoices to ensure accurate recording in the general ledger for fund, account and project numbers. Ensure that the project accounts are reconciled and reported on monthly in an appropriate time frame.
Manage fixed assets including monitoring and reconciling projects, maintaining fixed assets and depreciation records and annual preparation of required schedules for the audit.
Work with Business Office staff to create written procedures for each position and develop a cross training program. Strengthen systems and tools for self service by the campus community, including populating and leveraging the newly launched intranet.
Special projects as assigned by either the Director of Finance or the CFO.
The strongest applicants will have the following qualifications:
A four-year degree in business/accounting from an accredited institution
Five or more years of accounting experience, preferably in an educational institution or other non-profit organization
Three or more years of managerial experience supervising accounting/business office personnel preferred
Experience with Blackbaud Financial Edge (and/or similar not-for-profit accounting applications) strongly preferred
Effective analytical, financial and business management skills. Ability to earn the trust and respect of co-workers and school community, creating positive relationships.
Knowledge of accounting principles, practices, and internal control procedures, as well as working knowledge of accounts payable, tuition billing and payroll functions, and related computing systems.
Ability to work independently as well as collaboratively with all levels of employees, management and external agencies to maximize performance, solve problems and achieve optimum results within the culture of the School.
Strong time management skills with the ability to multitask and prioritize work, ability to meet multiple and often competing deadlines.
Strong work ethic and positive outlook.
Ability to evaluate and improve processes and leverage technology
Inclination to document processes and policies while working in an environment where personal relationships and service are highly valued
Must be highly service oriented.
Ability to learn and work with various accounting programs.
Must be proficient with Microsoft Suite applications, specifically Excel
Must be able to navigate an unstructured organization and be comfortable with ambiguity and situations where authority is diffused.
The Lawrenceville School is a diverse and inclusive community and makes all employment decisions without regard for an individual’s race, creed, color, religion, national origin, nationality, sex, pregnancy, affectional or sexual orientation, gender identity or expression, age, veteran status, physical or mental disability (including AIDS and HIV related illness), genetic information, refusal to provide genetic information, refusal to submit to genetic testing, ancestry, familial status, marital status, domestic partnership status, civil union status, atypical cellular or blood trait, military service, application for military service, or any other characteristic protected by applicable law. The Lawrenceville School will also provide reasonable accommodations for qualified individuals in accordance with applicable law.
The Lawrenceville School conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful completion of the background check.
Eligible employees receive a competitive benefit package that includes health insurance coverage, paid leave and retirement plan options and many other valuable programs.
About The Lawrenceville School
Founded in 1810, The Lawrenceville School offers a comprehensive, coeducational program for 817 boarding and day students from grades nine through 12, who come from 30 states and 34 countries/territories. The school is located in central New Jersey in the town of Lawrenceville, five miles south of Princeton, 55 miles south of New York City, and 40 miles north of Philadelphia.
Through House and Harkness, Lawrenceville challenges a diverse community of promising young people to lead lives of learning, integrity, and high purpose. Our mission is to inspire the best in each to seek the best for all.