Saint Ann’s School, an independent, non-sectarian day school enrolling 1090 students in pre-kindergarten through high school, seeks a part-time Staff Accountant to work approximately 25 hours per week managing accounts payable and assisting with reconciliations as part of the month-end close and annual audit. We seek an individual with strong organizational skills and analytical thinking who is serious but with a capacious sense of humor, someone who possesses the ineffable qualities necessary to support a talented faculty and staff and a diverse community of students, families, and staff.
ABOUT SAINT ANN’S SCHOOL
Since its founding in 1965, Saint Ann’s has embraced a commitment to education for its own sake, oriented to the capacities of each individual student, free of the encumbrances of formal grading, prizes, and rankings. At the same time, we are unabashedly committed to excellence in all that we do. With a faculty and staff numbering more than 300 and 1090 students, Saint Ann’s is among the largest and most sought-after independent schools in New York City. Occupying space in seven separate buildings clustered in Brooklyn Heights, Saint Ann’s draws most of its students from nearby Brooklyn neighborhoods as well as Manhattan. Known for its commitment to an education that brings together passionate and talented teachers with gifted and motivated students, Saint Ann’s has earned an outstanding reputation in academic disciplines and the arts.
Responsible for the Accounts Payable and Purchasing Process
Review of all invoices for appropriate documentation and approval
Process vendor invoices ensuring proper account coding and approval
Resolve purchase order, contract, invoice and payment discrepancies
Respond to all vendor inquiries in a timely manner
Manage vendor database and maintain updated W-9 and tax exemption forms, including annual 1099 filings
Verify vendor accounts by reconciling monthly statements and related transactions.
Assist faculty with ordering supplies for instructional and administrative departments as needed
Reconcile monthly credit card and online ordering invoices
Reconcile the employee education and professional development expenses to approvals
Track capital expenditures, and provide appropriate documentation to the Controller
Prepare periodic journal entries, reconciliations, and account analysis
Assist with monthly closing, quarterly analysis, and special departmental projects
Recommend changes to procedures to improve efficiency and accuracy
Degree in Accounting strongly preferred
3 – 5 years’ experience in accounts payable or a related function
Working knowledge and recent experience with Blackbaud required
Experience in independent schools and/or non-profit administration a plus
High proficiency working with Microsoft Excel and Word
High level of organization skills with an attention to detail and deadlines
Think logically, make decisions and solve problems
Maintain integrity and professionalism at all times
Communicate effectively with all constituents in a school environment
About Saint Ann's School
Saint Ann’s School is a leading independent not for profit school located in Brooklyn Heights, New York. Since its founding in 1965, Saint Ann’s has embraced a commitment to education for its own sake, oriented to the capacities of each individual student, free of the encumbrances of formal grading, prizes, and rankings. At the same time, we are unabashedly committed to excellence in all that we do. The lives of our graduates speak powerfully to the potential of an education based on these principles to ignite a passion for learning and to sustain creative energy in every field of endeavor. We accomplish this by offering talented students instruction shaped by creative and dedicated faculty, forming a true community of learners from pre-Kindergarten through high school.
With a faculty and staff numbering close to 300, and nearly 1100 students, Saint Ann’s is among the largest and most selective independent schools in New York City. Occupying space in seven separate buildings clustered in Brooklyn Heights, Saint Ann’s draws most of its students from Brooklyn and Manhattan. Saint Ann’s is known for its commitment to an education that brings together passionate and talented teacher...s with gifted and motivated students; Saint Ann’s students excel in academic disciplines and the arts. Our students are the frequent recipients of national awards and recognition for their accomplishments as scholars and artists, and our graduates (who now number more than 2,000) matriculate at the nation’s most selective colleges and universities and have distinguished themselves as writers, poets, musicians, actors, lawyers, physicians, and teachers, among many other professions. Our faculty include authors and scholars, artists, composers, performers, and filmmakers. Our parent body is accomplished, diverse, and committed to the unique educational mission of Saint Ann’s, and our alumni retain profound connections and loyalty to the School.