Reports To: Controller & Assistant Treasurer and Human Resource Director
Direct Reports: None
FLSA Status: Exempt
Summary: This position will report to the Controller and Human Resource Director, performing professional accounting and HR management tasks to support a roughly $30 million annual operation.
Manage all aspects of petty cash disbursement, replenishment and accounting for expenses. Reconcile Petty Cash daily.
Perform bi-weekly payroll including timekeeping reporting, in collaboration with the HR Director.
Serve as a second benefits administrator in collaboration with the HR Director.
Participate in a rotation to cover the front desk duties and closing drawer functions one Friday afternoon out of every month.
Perform other duties and responsibilities as assigned and required by management. These other duties could include providing counter service and/or performing accounting or reconciliation tasks.
Maintain investment files in an organized fashion according to the school’s document retention policy.
Print monthly worksheet (budget) reports for select departments and distribute per variance guidelines. Copy Treasurer and Assistant Treasurer on this correspondence and serve as the first point of contact for expense detail for budget leaders.
Manage accounting for all facility and field rental contracts in coordination with the FS Direct Account Manager (CFTA, Gym, Fieldhouse, Hockey Rink, Turf Fields, Summer Camps).
Assist in preparation and maintenance of spreadsheets to document and track the annual operating budget and restricted gifts.
Assist with management of all accounting systems, ensuring the accuracy and timely financial information reporting.
Assist with management of all incoming cash receipts and deposits.
Assists with the management of gift accounting, and works with the Advancement Office to apply them to the appropriate gift Category.
Assist with accounting for the endowment including: unit values, monthly performance, spending restrictions
Assist with accounting for planned gifts (pooled income funds, gift annuities, and charitable remainder unit trusts): donor files, unit values, monthly performance, investment of new funds, & payments to participants, annual reports and IRS filings.
Assist with the cash management functions of the School by forecasting cash flow on a daily basis.
Assists the Accounts Payable position to reconcile end-of-month bank statements.
Assists with accounting and reconciliation of payroll and employee benefits programs.
Assist with the preparation of financial statements and other reports for Board of Trustee and external constituencies.
Assist with the annual financial audit, prepares financial schedules in July / August of each year.
Assist with the preparation of IRS Form 990, Form 990-T, and PA BCO-10 tax / information returns.
Assists with the preparation of DOL Form 5500 for several Qualified ERISA plans on a timely basis.
Assist in calculation of internal department charges for transportation, food, and other support services.
Supports and assists other members of the office in accounting functions, including the use of accounting software.
Ensures the proper allocation of fixed assets.
Perform reporting and analysis tasks for the Controller and in support of budget management and financial planning activities.
Perform other appropriate duties as assigned by the Controller.
4 year bachelor’s degree with business or accounting concentration and relevant experience preferred.
Strong math and accounting skills.
Detail oriented and organized.
Strong written and oral communication skills.
Strong Customer Service orientation.
Ability to prioritize and manage multiple competing projects on a daily and weekly basis.
Excellent EXCEL capabilities, including pivot table and intermediate excel capabilities.
Experience with document management practices.
Familiarity with various accounting programs.
Some human resource management preferred, but not required.
Additional Salary Information: Excellent Benefits and Work Culture