The Registrar/Database Manager is responsible for keeping all school data processes running efficiently in support of the daily operations of the school. The manager has knowledge of the systems and databases utilized by the school and functions as an expert in understanding, summarizing important and confidential information. The Registrar/Database Manager organizes data relationships, can pull together data from multiple sources to produce meaningful and well-organized reports. The Registrar/Database Manager is a collaborator with the Directors of Admissions and Advancement to study trends and interest in the school. The Registrar/Database Manager reports to the Director of Technology and the Head of School.
The position of Registrar/Database Manager
Coordinate and manage all data systems at FASNY. These include Blackbaud ON Products, RE NXT, FE NXT, Pronote, Finalsite, G Suite and Blackboard.
Manages the users and the data of the integrated Blackbaud databases. Additionally, is responsible for the maintenance of Finalsite integration until the onSuite API is functional.
A team player that is able to be a patient problem solver who thinks and reacts quickly, can multi-task and prioritize while working in a dynamic environment.
Detail-oriented, self-starter that is flexible, has strong interpersonal skills, professional and approachable with excellent communication skills.
Implement all benchmark dates for reporting and recording grades and student interim reports as requested by division heads.
Provide training resources when needed to faculty and staff.
Maintain the integrity of the database by completing daily maintenance.
Input data into Blackbaud’s onSuite database for daily reports as necessary.
Coordinate reporting with Connect RE for Advancement.
Compiles statistical data on registration for administrative use.
Coordinates electronic student re-enrollment process in collaboration with Admissions and Finance Offices.
Coordinates the preparation of student transcripts; prepares commencement list; reviews and updates academic records of students.
Registers new students; registers students for the following year; records schedule changes on permanent transcripts; maintains class count lists; withdraws students and forwards records to other schools on request.
Maintains data and statistics, provides reports.
Able to prepare and update online enrollment forms and assist Admissions in tracking enrollments.
Maintain confidentiality thus respecting the rights of students, colleagues, parents, and school community.
Updates all biographical data of faculty, students, and parents.
Maintains relationship with Blackbaud sales and customer service.
These are preferences not absolutes.
Experience with School Admin, onBoard, onCampus, onRecord, FE NXT, RE NXT, and Connect RE preferred.
Familiarity with Pronote a plus.
Minimum 3 years’ experience working in a school environment preferred.