Professional Children’s School, founded in 1914, provides for a rigorous academic program with flexibility and adaptability so as to serve approximately 200 remarkable middle and upper school students. Our students, from multiple states and numerous foreign countries, pursue their academic studies in addition to their external pre-professional or professional training and work obligations in the performing arts (including dance, music, and acting), the fine arts, competitive athletics and various business pursuits and other unique foci.
The Business Manager reports to the Head of School and serves as part of the Administrative Team.
We are seeking an energetic, dynamic manager with experience in support of the responsibilities noted. Salary is commensurate with experience.
If interested, please send a cover letter and a copy of your resume. Material should be directed to the Head of School, Dr. James Dawson at jdawson@pcs- nyc.org.
The Business Manager (BM) reports to the Head of School and works closely with the Board of Trustees and other Senior Administrative Team to ensure that the School operates in an effective and fiscally sound manner and makes sound strategic decisions on the use of resources. The BM is responsible for the budgeting, planning, control, accounting and reporting of income, expense, contributed and invested funds of the School. She/He manages all activities designated as business office responsibilities including physical plant, risk management and insurance, employee compensation and personnel policies, facilities rental, and city, state and federal government compliance. The BM is a member of Administrative Team.
The BM attends all regular meetings of the Board of Trustees as a member of the Finance Committee in order to provide full, accurate and complete management and financial information to assist the board in meeting its fiduciary responsibilities. She (He) also attends all Audit and Finance, Investment, and any meeting concerning finance, plant or personnel policies. She maintains professional relationships with the School’s banks, lawyers, auditors, investment managers, insurance carriers, architects, contractors, vendors and government regulators.
In addition to the Business Office staff, the Director of Human Resources, the Director of Facilities/Security and the Food Service Director report to the BM.
Primary responsibilities include:
Finance and Budgeting
Prepares and reviews financial and budget statements, investment, and capital project reports and makes presentations to the Head of School, the Board of Trustees, and the community at large as
Develops the annual budget in consultation with the Head of School, the Associate Head of School for Advancement and Division Heads, Director of Technology and presents it to the Audit and Finance Committee and Board of Trustees for
Develops assumptions about future revenue sources and expenditures and produces five-year financial
Serves on the Financial Aid
Accounting (Assisted by the Controller)
Establishes and maintains appropriate procedures and controls for all financial systems in accordance with GAAP and FASB standards and ensures the maintenance of appropriate financial records and preparation of required financial
Manages the relationship with the School’s independent auditors and oversees preparation of work papers and financial statements for the annual audit and tax
Supervises Business Office activities involving payroll, accounts payable, accounts receivable, oversight and collection of aged accounts receivable, cash, general ledger, employee benefits administration, taxes and other accounting systems.
Human Resources (Assisted by the Director of Human Resources)
Establishes and supervises the administration of personnel programs and policies, ERISA and FLSA compliance, Workers’ Compensation, performance, evaluation and
Assists the Head of School and Board of Trustees in establishing appropriate compensation and employee benefit programs. Recommends changes to enhance benefits and/or reduce
Supervises the administration of benefit programs and ensures compliance and timely reporting to government agencies of the School’s benefits and pension
Physical Plant (Assisted by the Director of Facilities)
Establishes and maintains standards of housekeeping, maintenance, and repairs commensurate with respect to the preservation of property, safety, the quality of student and faculty life, functional use and aesthetic values.
Serves as the School liaison with architects, engineers and contractors for campus master planning and major new construction or remodeling projects under the direction of the Building Committee of the Board of
Identifies and manages preventative maintenance and capital project initiatives including building, mechanical systems, and
Works with insurance advisors and brokers to ensure that adequate, appropriate and cost-effective insurance is in force, including public liability, property and casualty, directors and officers, and workers’
Coordinates with various government and insurance inspectors to ensure that the School is operating consistent with health and safety codes. Ensures that violations are corrected in reasonable time and that the necessary reports are filed in a timely
Ensures that all safety systems are fully functioning and that the security systems are operating at the level specified and within the expectations of the school community
Supervises the coordination and scheduling of facilities rentals for non-profit groups and
Food Service (Assisted by Food Service Director).
Ensure compliance with the requirements of food hygiene, health and Safety regulations and risk management practices of food preparations and culinary activities.
Establishes, maintains current and annual maintenance and repair program for all food service equipment and other plant equipment that may affect the proper running of the kitchen.
Plan healthy menus which introduce students to a varied range of dishes using good quality products and produce.
Plan and supervise Special Events and Catering services.
Monitor Students and Faculty Food Service Account.
Recruit Help Staff.
Weekly review and approval of Vendor’s Invoices.
Monitor Cafeteria prices
Appropriate academic credentials and/or training along with prior experience within a school environment will strengthen the applicant's suitability for the position. The ability to juggle numerous responsibilities, to deal with the breadth of faculty, staff, trustees, fellow administrators, guardians, vendors, students and parents, both local and international in origin, is an essential element of the job's expectations. We are seeking a good communicator, in both spoken and written communications as necessary. The Business Manager is a key player in the life of the school and sets the tone for and provides support for the myriad responsibilities under the aegis of the Business Office.
About Professional Children's School
Professional Children’s School provides a rigorous college-preparatory program with flexibility for professional and pre-professional students. We serve approximately 200 Middle and Upper School students who come from multiple states and numerous foreign countries, and whose interests include dance, music, acting, modeling, athletics, art, and entrepreneurship. Our students are serious about their academic studies while they pursue their professions outside of school. PCS is a bring your own device school and we utilize technology including a learning management system to support our students, particularly when their professions make it impossible to attend class.