Reporting to the Director of Institutional Advancement, the Director of Donor Relations will fully develop, implement and manage a school-wide donor stewardship program designed to foster and nurture long- term meaningful relationships between the school and its donors. The Director of Donor Relations will work closely with the Director of Annual Giving to engage donors in a segmented outreach. This position will also work with all external facing officers on stewardship and donor engagement materials. The Director of Donor Relations will fulfill the School’s gift obligations, track the status of the School’s 150 endowed and restricted funds, and steer the stewardship program toward a proactive, comprehensive approach. In addition, the Director will research grant monies and write proposals as necessary.
ESSENTIAL FUNCTIONS AND KEY OBJECTIVES
Oversee the advancement office gift acknowledgment program ensuring timely response to every gift received. Write all gift acknowledgment letters and assume responsibility for suggesting alterations for special gifts.
Provide substantive reports (financial and utilization) to donors regarding the impact of their gift to fulfill obligations, foster goodwill toward Brooks School and maintain positive relationships with the
Develop stewardship plans for new funds as they are created. Work with the business office to track the status of all funds and ensure fund expenditure is timely and in accordance with the intent of the donor.
Facilitate a connection between recipients of financial aid, prizes, and stipends with their respective benefactors by producing anecdotal reports, personalized letters, and events that will foster a relationship between the parties. Prepare yearly calendar demonstrating a clear overview of the program with set goals and deadlines, including monthly tasks and action steps with a key objective of establishing a structured, systematic stewardship program, which will outlast changes in staff and assure perpetual and mutually beneficial relationships with donors. In conjunction with School programs and faculty, write and edit grant proposals and progress reports; researching corporation and foundation prospects as necessary to garner funds. Maintain a tracking system and acknowledge all foundation and corporation giving.
During a capital effort will develop and write content for quarterly stewardship reports to donors to the campaign.
Support Advancement efforts, including but not limited to Giving Day, Family Weekend, and Alumni Weekend. These tasks include drafting scripts for the Head of School for alumni awards and convocation.
Coordinate with Director of Institutional Advancement to schedule and plan stewardship calls to donors. Oversee development of all donor recognition signage, including design and installation by outside vendors. Maintain inventory of campus signs. Support the fundraising efforts of advancement directors through performance information on gifts and writing assignments as necessary. Maintain fund data on Raiser’s Edge
Establish Raisers Edge links for all funds to benefactors and recipients; create contacts as necessary, set fund parameters, and establish a historical perspective.
Performs additional functions incidental to office activities including working occasional evening and weekend events
Experience in an independent school and/or in college/university fundraising is desirable. 3-5 years experience of business writing
Superior oral and written communications skills.
Ability to write reports, correspondence, and appeals.
Ability to manage complex projects and meet deadlines. Demonstrated self-motivation, problem-solving and managerial skills.
Ability to devise and oversee donor-centered events. Ability to effectively present information in one-on-one and small group situations to faculty, students, and volunteers, including Trustees. Ability to develop effective relationships with donors, volunteers, alumni and parent leadership volunteers, administration, faculty, staff, and other members of the School community.