Reporting to the Director of Finance and Operations, the Director of Human Resources is responsible for overseeing the school’s human resources functions that include, but are not limited to, the maintenance of personnel records, legal compliance, compensation, benefits administration, staffing strategies, and personnel issues.
Manage and coordinate benefit programs - Health, Dental, FSA, 403(b) Retirement Plan, STD, LTD, Life/AD&D and COBRA - for faculty and staff, including all faculty and staff communication, problem solving, and claims resolution.
Reconcile and process invoices for all benefit programs monthly/quarterly.
Ensure compliance of all plans with all federal, state and local applicable laws and statutes; i.e., HIPPA, ERISA, and IRS guidelines.
Maintain secure and confidential benefit-related files and records.
Communicate plan changes/comparisons during Open Enrollment periods to assist faculty and staff in becoming educated consumers.
Manage annual open enrollment for Health, Dental, and FSA Plans.
Ensure Summary Plan Descriptions are in legal compliance.
Manage Worker’s Compensation and Texas Workforce Commission Programs.
Faculty and Staff Relations:
Maintain/edit/update job descriptions for all faculty and staff. Complete periodic job description audits and ensure appropriate classifications under the Fair Labor Standards Act.
Maintain secure and confidential personnel files.
Maintain the faculty/staff directory, both printed and electronic.
Manage faculty and staff recruitment, including faculty and staff page on the website, placement of opportunities in appropriate venues; and the receipt, acknowledgement and dissemination of all candidate materials; management of the search process and maintenance of search documentation to ensure EEOC compliance.
Revise/update faculty and staff handbook as needed and maintain current file of Acknowledgements.
Ensure compliance with federal, state and local statutes/laws such as FMLA, ADA, Sexual Harassment, Worker’s Compensation, Title VII, and ERISA.
Execute issuance of employment contracts and compensation statements.
Oversee the contract/paperwork portion of the hiring process for the Athletic Department (seasonal coaches) and Summer Programs (faculty/students) to ensure compliance with school/DOL requirements.
Manage faculty and staff separation process for both voluntary/involuntary terminations.
Oversee new faculty and staff orientation and documentation process, including background checks.
Consult administrators and faculty and staff regarding faculty and staff disciplinary problems, resolving personnel issues and providing mediation when necessary.
Conduct internal investigations relating to faculty and staff concerns.
Provide training on various HR topics including interviewing skills, faculty and staff coaching and performance reviews.
Supervise training of faculty and staff on child abuse prevention.
Coordinate filing of Form 5500.
Oversee payroll processing.
Serve on Retirement Plan Fiduciary Committee and other committees as requested.
Ability to maintain all faculty and staff information with absolute confidentiality
Ability to work in a team environment
Strong service-oriented/communication skills
Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, organize own work, set priorities, and meet critical time deadlines
Ability to respond and follow through on all assignments/responsibilities in a timely manner; use time efficiently
Attention to detail; demonstrate accuracy and thoroughness
Comfortable working with/learning new technologies
Self-starter who can work independently to problem-solve
Ability to multitask and be flexible
Demonstrate professionalism in all aspects of the job.
Engage in Professional Development to remain current on legal compliance/best practices.
College degree with a minimum of 5 years’ experience in HR
Professional in Human Resources certification (PHR) preferred
Proficiency with Excel and Word required
Knowledge of Paycom payroll systems a plus
Physical Requirements and Work Environment:
Occasionally lift up to 30 pounds.
Generally works in standard office conditions and climate.
Works in a highly stressful environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts.
May work at a desk and computer for extended periods of time.
About Episcopal High School in Houston
Founded in 1983, Episcopal High School of Houston is a four-year coeducational day school within the Episcopal Diocese of Texas. The school community is faith-centered and provides instruction to college-bound students with a wide range of abilities. The strong academic program is complemented by extensive offerings in the arts, religion, and athletics. Episcopal is located on a 35-acre campus in the suburban residential community of Bellaire, which is surrounded by Houston.
Enrollment – 730 students total
Faculty – 98 men and women, with 60% holding advanced degrees.
Average class size – 15
Schedule – On an academic semester calendar with seven periods and lunch in a day
Financial Aid – Approximately 18-22% of students receive financial aid.
College Attendance – Generally, 99% of Episcopal High School graduates attend a four-year college.