The Village School of Naples is accepting applications for the position of Registrar. This is a regular, full time, year round position.
The Registrar’s primary responsibility is to establish and maintain accurate, up-to-date student records (Junior Kindergarten through 12th grade) using the school’s Student Information Database software. Other duties include responding to requests for student information, updating student transcripts, and educating parent, faculty, and students on how to use the system. This position also provides database support and expertise for the admissions and development departments.
DUTIES AND RESPONSIBILITIES:
Establish and maintain permanent student records including enrollment, academic, personal and withdrawal information
Maintain accurate data and information regarding current and new students including grades, credits, test scores, attendance, and other student information
Responsible for creating master course schedule, monitoring/updating master schedule information, and working with divisions in scheduling students
Coordinate with Admissions and Business Office the processing of enrollment contracts, updating of student records and emailing enrollment acceptance letters to families
Register new students; request records and transcripts for new students from previous schools; evaluate transcripts received from other schools to determine student placement; generate and distribute records, transcripts and other student information to faculty, staff and administrators
Track student graduation requirements and work collaboratively with faculty, school administration and college counseling in the production and dissemination of report cards and transcripts for all students
Coordinate with the Admission, Business Office, and Advancement Office the processing of the year-end rollover and new academic year change/update of student database records to ensure that records reflect the proper graduation, grade level, matriculation status of all students, and the records/notices of withdrawal of students
Compile information and prepare and maintain a variety of data, records, and reports related to students, testing, grades, eligibility, transcripts, school directory, and the master schedule
Coordinate, prepare, and distribute electronic mailings to students, parents, and other community members as needed
Performs other duties as assigned
Bachelor degree required in business or related field
3-5 years’ experience in database management, or equivalent
Possesses strong computer skills in Student Information Software in FACTS (formerly RenWeb) preferred, databases, and MS Office, including Excel, Word, and Publisher
Ability to prioritize a number of projects, assimilating information with accuracy and consistent attention to detail and meet schedules and deadlines
Self-starter with excellent decision-making capabilities
Possesses effective written and oral communication skills and organizational and interpersonal skills working with all constituents in a school environment
Excellent customer service skills
About The Village School of Naples
The Village School of Naples is a private preschool through 12th-grade college preparatory school located in Naples, Florida. As the first independent STEAM school in Collier County, TVS is dedicated to the pursuit of excellence in academics, technology, athletics, and the arts. TVS is devoted to the development of the whole child. Christian values guide a diverse TVS student body and prepare them with confidence and wisdom for what lies ahead. TVS added an Upper School in 2016 and will have its first graduating class in 2020. The Village School of Naples is accredited by the Florida Council of Independent Schools and the National Association of Independent Schools.