Berkeley Carroll is a Pre-K through grade 12 college preparatory school of 980 students located in the Park Slope section of New York City. Our vibrant intellectual community draws students from all over the city, admission to the school is competitive, and both our parents and students value achievement.
The Berkeley Carroll School is seeking an experienced administrative assistant to fill a maternity leave position as Executive Assistant to Head of School from approximately the end of April through mid November 2019. The ideal candidate will have a positive approach and the ability learn quickly. The individual must be able to work under pressure at times, and handle a wide variety of activities and confidential matters with discretion.
Responsibilities include, but are not limited to:
Manage an extremely active calendar of appointments and plans, ensures the Head of School’s schedule is followed and respected.
Works closely and effectively with the Head of School to keep the Head of School well informed of upcoming commitments and responsibilities, following up appropriately and having a sense for issues taking place in the environment and keeping the Head of School updated.
Provide a “gatekeeper” role for direct access to the Head of School’s time and office
Schedule meetings, internally and externally, by working effectively with colleagues, Board Members, and parents/students
Manage multiple tasks simultaneously and prioritize appropriately
Answer, screen and route phone calls as appropriate
Organize/scan office records and files
Organize special events (e.g., annual faculty and staff picnic, Board meetings, etc.)
Daily interaction with business office for professional development requests, reimbursements, purchase orders, AMEX reconciliations, etc.
Use of Veracross, SchoolDude, and Diligent software
Assist with sabbatical visits, and school visits
Assist with ad hoc projects as needed
Bachelor’s degree required
5-10 years experience in an executive assistant role
Strong knowledge of Word, Excel, PowerPoint and Google Drive
Strong communication and writing skills
Proactive and motivated with a “can do” attitude
Excellent time management skills
Ability to work under time pressure with an attention to detail and commitment to excellence
Self-motivated and able to take initiative and accept responsibility
Team player with the ability to cultivate relationships amongst all members of staff, faculty, directors and board members
Ability to be discreet and maintain confidential information
Resourceful, proactive approach and ability to stay one step ahead
Upbeat and confident personality who enjoys developing interpersonal relationships
Adaptable, flexible, dependable and accountable
Berkeley Carroll is committed to an inclusive program and a diverse faculty and student body. Candidates with a demonstrated commitment to and experience with diversity, equity or inclusion work are especially encouraged to apply.
Candidates should send a cover letter and resume with a list of references to: Sabrina Harris, Executive Assistant to Head of School, firstname.lastname@example.org.
About The Berkeley Carroll School
The Berkeley Carroll School is an independent, nonsectarian, coed pre-kindergarten through 12th Grade day school in Park Slope, Brooklyn. The school is a creative and intellectual community where devoted teachers challenge and engage talented students. Its demanding curriculum and vibrant civic life prepare graduates for success in college and for the greater endeavor—a life of critical, ethical, and global thinking. For more information, visit www.berkeleycarroll.org