A learning community committed to discovering and developing individual potential, preparing each student for success in college and life.
Located in Wilmington, NC, Cape Fear Academy is southeastern North Carolina’s premier PK3-12 independent school. A learning community of about 640 students and 100+ faculty and staff members, CFA is guided by the mission of discovering and developing individual potential. To accomplish this goal, CFA offers students an impressive array of opportunities in academics, the visual and performing arts, and athletics. Our 27-acre campus has state-of-the-art facilities that provide a rich and inspiring physical environment for students to explore and develop their passions. More important, CFA boasts a committed faculty and staff who live the school’s mission in their daily interactions with students.
Teachers at Cape Fear Academy deliver high quality instruction that emphasizes critical thinking, written and oral communication, and collaboration in a technology-rich environment. CFA’s academic curriculum, recorded in an online mapping system, establishes clear, coordinated goals for each course and grade level while still allowing teachers the freedom to be creative and innovative in their instructional choices. Academic departments in grades 6-12 foster collaborative decisions about curriculum, materials, and departmental goals. This high level of collegiality as well as support for continuous professional development make CFA an ideal place to grow professionally.
All members of the CFA community are familiar with and expected to uphold and foster the core values of respect, integrity, resilience, and accountability. These core values are the cornerstone for a newly-developed leadership program that empowers students to develop leadership skills, enabling them to go further in school and in life.
Applications are now being accepted for the following position:
Executive Assistant to the Head of School/Accounts Payable Coordinator
Provides administrative support for the Head of School such as composing correspondence, managing calendars, planning and scheduling meetings, ordering office supplies, and taking meeting minutes for Leadership Team.
Supports the work of the Board of Trustees through scheduling and organizing meetings, maintaining accurate records, and accomplishing administrative tasks for the Board Chair. Attends Board meetings; takes and prepares minutes for distribution. Responsible for organization of historical records and by-laws for the Board.
Prepares and maintains the school’s master calendar and any related materials.
Manages and coordinates travel plans for professional development for faculty and staff. Processes travel requests and reconcile expense reports.
Performs accounts payable duties to include processing invoices, payment requests, credit card payments, and credit memos for refunds in Senior Systems. Logs sales tax and utility usage on monthly reports. Researches any payment discrepancies or past due invoices. Maintains vendor W-9 and insurance certificates.
Performs other projects and duties as assigned.
Possess strong technical and administrative skills in Microsoft Office products and Google applications, including Windows, Word, Excel, and Powerpoint.
Excellent verbal and written communication skills. Ability to independently compose letters and prepare various types of reports.
Work effectively with a wide range of people including, parents, faculty, Trustees, visitors and students. Represent school in a positive and professional manner.
Employee should have the ability to multi-task and to organize data in a manner that is useful to the Head of School and Board of Trustees. Anticipate needs of the HOS and prepare appropriate materials without prompting.
Possess ability to handle highly sensitive and confidential information.
Strong attention to detail and high degree of accuracy.
Bachelor’s degree required.
A minimum of five years of experience required in general office management and advanced level Administrative support. Experience performing accounts payable function is desired.
Directly related experience or a combination of directly related education and experience may be considered in place of the above requirements.
Salary and Benefits: A competitive compensation and benefits program