The Holderness School Advancement Office seeks a Director of Database & Prospect Management to join its team on campus in Plymouth, New Hampshire. The director will work closely with the Advancement staff, the Communications office, and other key school staff. Working alongside the Executive Director of Advancement, and the Advancement Operations Director this full time salaried position serves as the primary database (Raiser’s Edge) and prospect manager in the Advancement office. Additionally, this position supports the Advancement Office by identifying and researching new prospects in a professional and positive manner.
Essential Duties and Responsibilities:
Specific responsibilities include, but are not limited to:
Database Management (55%):
Work closely with Advancement and across the organization to collect, manage, and supply data and produce reports using Raiser’s Edge.
Perform daily/monthly/yearly database maintenance and enhancement of all donor, prospect and other constituent records.
Monitor and maintain data accuracy, integrity and security.
Perform imports and exports; manage segmentation, attributes, and other data coding.
Assist in assessing the strategic direction of the office’s database capacity and in developing knowledge management plan for the office.
Implement roll out of Raiser’s Edge integrations, modules, and processes.
Document and maintain Advancement policies and procedures.
Coordinate with school administrators to ensure relevant student and family information is shared with Advancement staff.
Manage ongoing data system projects associated with internal and external platforms.
Coordinate with vendors and consultants to obtain contracted service and ensure follow through.
Train data systems users and support day-to-day data management; monitor work of users to ensure accuracy.
Prospect Management & Research (45%):
Develop, implement, maintain, and refine a comprehensive prospect management system (prospect tracking in database, rating, constituent segmentation, prospect research, and reports pulled from database).
Help plan and lead Prospect Review Meetings. Topics include reviewing Major Gift and Annual Gift prospects as well as special initiatives or groups such as the Board or those in a specific stage of management such as stewardship.
Create the infrastructure in Raiser’s Edge needed for tracking prospect information. Document all coding practices in prospect tracking document unique to Holderness.
Design and run a variety of reports and lists based on tracking information and other data pulled from Raiser’s Edge.
Help manage frontline fundraisers’ portfolios and help fundraisers create a portfolio tracking system.
Develop prospect identification methodologies to systematically identify new prospects for frontline fundraisers’ respective pipelines.
Complete prospect research profiles in various formats (gift capacity, board nomination, new parent/student preliminary research, and event bios).
Help develop gift pyramids for Major Gifts and the Holderness Fund.
Manage prospect research resource budget.
Help the liaison to the Governance Committee of the Board of Trustees and manage Advancement pipeline for trustee nomination process.
Conduct a daily scan of news for people with Holderness School ties and share information with fundraisers.
Ability to organize and prioritize tasks, operate independently and collaboratively, and manage multiple projects effectively in a fast-paced environment
Excellent analytic and problem-solving skills and willingness to take initiative and make recommendations
Highly motivated with high standards for quality-of-work produced and attention to detail
A sense of humor, flexibility, and desire to work in a diverse, collaborative workplace
Bachelor’s degree and a minimum of five years’ experience in a database management position, a prospect management position, or a related field
Proficiency in Raiser’s Edge and Microsoft Office applications
If interested in this position, please send a resume with a cover letter to Mark Sturgeon, Executive Director of Advancement, at email@example.com. No phone calls please. We prefer electronic attachments rather than paper. An onsite interview is required. Letters of recommendation and/or references are not required at first but will be required after preliminary screening. Criminal background checks are performed on all new hires. Review of applications will begin immediately and applications will be accepted until the position is filled.
Holderness School is an equal opportunity employer, and will not discriminate, or tolerate discrimination against any employee or applicant in any manner prohibited by law.
About Holderness School
Located amid the lakes and mountains of central New Hampshire since
1879, Holderness School is a traditional co-ed independent secondary
school, serving grades 9-12. Holderness strives to strike a balance in
fostering the resources of the mind, body, and spirit: the mind through a
challenging college preparatory curriculum; the body through outdoor
activities and required interscholastic athletics; and the spirit through
school and community service and affiliation with the Episcopal Church.
Holderness remains by choice a small school where everybody plays an
important role, and where students, faculty, and staff maintain close