Phillips Academy seeks candidates for the role of the Wellness Center Program Assistant in the Rebecca M. Sykes Wellness Center. Under the general direction of the Administrative Director, the Program Assistant will support the Medical Director and Director of Psychological Services, which includes the management of the Directors’ schedules and phone correspondence as well as assists with the coordination of logistics for wellness programming and student care provided by the medical and psychological services team members.
The ideal candidate will manage Directors’ fluid schedules and provide detailed information for each meeting/event as needed. Manage phone correspondence and determine appropriate follow-up for Directors. Draft letters, e-mails, faxes, publicity materials, presentations, online content and other documents as needed for student care needs and wellness programming. Coordinate the logistics of Wellness Center-wide events including staff meetings, medical staff events, conference calls, and student forums, and prepare minutes as appropriate. Schedule and coordinate counseling appointments for students, and obtain general information from students and assist with form completion. Coordinate and organize community spaces within the wellness center. Support Directors’ wellness programming and health promotion efforts. Assist wellness team in preparation for teaching and presenting in various contexts, including student leadership, faculty/staff training, conferences, and classrooms. Assist with the administrative support of student clubs affiliated with the wellness center.? Assist with logistics of the hiring process of Wellness Center personnel. Brainstorm, collaborate, and post prepared social media pieces. Coordinate graduate student placement and internship search process, including ongoing communication with training sites, cataloguing and responding to applicants, and organizing correspondence between sites for trainees. Maintain a database of wellness programming and health promotion contacts on behalf of Directors and organization. Coverage of front desk as needed. Collaborate with staff regarding daily operations, special event planning, reporting, etc.
This position is full time, 40 hours per week, primarily 8:30am-5:00pm Monday through Friday (when school is in session; vacation and adjusted hours during breaks); some weekend/evening hours will be necessary (inclusive in the 40 hour work week). Full background check required.
Bachelor’s degree preferred. Minimum of three years of progressively responsible administrative work experience in a medical office or health/wellness setting. Knowledge of health-related terminology. Experience working with teenagers in a confidential setting, such as a counseling center or medical office or school-based health center. Ability to prioritize tasks and to perform detail-oriented work with a high-level of accuracy and efficiency. Excellent technology skills required.
About Phillips Academy
Established in 1778, Phillips Academy is a co-educational, boarding secondary school located just north of Boston and which educates students of intelligence and integrity from diverse cultural, racial, socioeconomic and geographic backgrounds. Our motto, Non sibi, not for self, was forged by Paul Revere into the original seal 240 years ago. The school's residential structure enables faculty to support students in their personal, social and intellectual development. The academic program fosters excellence in all disciplines within the liberal arts tradition. Faculty members guide students in mastering skills, acquiring knowledge and thinking critically, creatively and independently. The school strives to help young people achieve their potential not only intellectually, but also artistically, athletically and morally, so that they may lead responsible and fulfilling lives.
The Academy embraces equity, inclusion, and wellness and is committed to establishing a community that encourages people of diverse backgrounds and beliefs to understand and respect one another and to embrace differences of race, gender, gender identity, ethnicity, class, sexual orientation, national origin..., and religion. In its programs, the school seeks to promote a balance of leadership, cooperation and service, together with a deeper awareness of the global community and the natural world.
Andover's 1778 Constitution charges the academy to prepare "Youth from every quarter" to understand that "goodness without knowledge is weak...yet knowledge without goodness is dangerous." This obligation challenges students, faculty, and staff in mind, body and spirit to see beyond themselves and to go beyond the familiar; to remain committed to developing what is finest in themselves and others, for others and themselves.