The Philadelphia School (TPS) is seeking a Full-time (12 month) Director of After School Enrichment & Summer Programs. We are a PreK - 8 progressive/independent school located in Philadelphia, Pennsylvania with an enrollment of 475 students. Since our founding in 1972, The Philadelphia School has grown in size, complexity, and diversity. This growth has been rooted firmly in the progressive values with which our founders began: immersive learning, responsive pedagogy, and meaningful engagement with the world.
Under the supervision of the Director of Auxiliary Programming, the Director of After School Enrichment (ASEP) & Summer Programs is responsible for all aspects of planning, operating, and assessing the After School Enrichment Programs, which serves over 100 students daily, and all aspects of the Summer Program operations, while ensuring achievement of programmatic and financial objectives set forth by the school. The Director of After School Enrichment (ASEP) & Summer Programs is also responsible for managing the team of ASEP program teachers and summer program staff.
Maintain and expand established programs, while ensuring alignment with the school’s mission, standards, and meeting the needs of students and families.
Oversee the smooth operation of programs on a daily basis and ensure any issues are handled appropriately and communicated effectively, including fostering collegiality and positive morale among staff.
Oversee enrollment, attendance, and dismissal procedures, while ensuring school’s safety standards and ratios are being met.
Oversee and manage student/camper engagement, behavior, and communication with parents., including necessary documentation.
Recruit, interview, and hire faculty for programs in compliance with school recruiting and hiring policies, in collaboration with the HR department.
Ensure program and school policies and procedures are being consistently followed and maintained by program staff.
Optimize the use of space and facilities for ASEP and summer programs, while effectively coordinating with classroom teachers and administrative staff.
Work with School Nurse to ensure that all program staff are trained in health and safety policies as appropriate.
Work with the School Nurse , ASEP leadership team, and summer program staff to ensure all food within in the program follows the health, safety, and allergy policies.
Respond in a timely fashion to all program inquiries or parent emails.
Coordinate the organization and proof of marketing and promotional materials, such as documentation, photographs, program flyers, newsletter updates, blog posts, camp ads, and any community outreach, with the Director of Auxiliary Programming and the Director of Communications.
Work with Director of Auxiliary Programming to ensure website and program publications are up-to-date.
Design and Implementation of After School Enrichment Program (full school year):
Work with the Director of Auxiliary Programming and ASEP leadership team on the design and coordination of ASEP, as well as scheduled full-day Special Programs that provide childcare to families during in-service days and a week of summer camp through the ASEP Early Summer Program.
Responsible for assessing, sustaining, and improving the quality of the ASEP curriculum.
Ensures all program equipment and materials are in good, safe working order.
Work with Director of Auxiliary Programming, faculty and staff, and ASEP leadership team to ensure seamless communication between day and after-school programs.
Administer the performance evaluations of program employees using the school’s evaluation protocol.
Plan and lead opening & closing inservice weeks, in addition to coordinating professional development for staff during the school year, with ASEP leadership team.
Introduce and encourage ASEP staff to attend additional professional development through classes, lectures, and presentations inside and outside the school community.
Coordinate with the Director of Auxiliary Programming on attending weekly faculty/staff meetings to remain up to date on any school-wide changes or announcements.
Planning and Organizing Summer Programs (winter and spring duties):
Design and coordinate all summer programming, in collaboration with the Director of Auxiliary Programming.
Establish procedures, routines, and schedules for camp operation in compliance with school standards, with the Director of Auxiliary Programming and the Director of HR.
Ensure risk preventions and crisis management plans are developed and implemented.
Organize and host Summer Camp Orientation to train camp personnel, in partner with HR, the school Nurse, and the Director of Auxiliary Programming.
Management and Operations of Summer Programs (summer duties):
Present and onsight during all operating hours of summer camp programs to ensure any issues are handled appropriately and communicated effectively.
Manage communications with campers, families, school leaders, and camp staff.
Assume full responsibility for safety and security of campers on and off site. Act as the primary interface for parent communications and responding to any concerns.
Ensure attendance forms and dismissal instructions are created accurately tracked.
Ensure Fiscal Health of Programs, including:
Planning and coordinating each program budget.
Overseeing semi-monthly payroll and staff work hours.
Monitoring all program expenses on a monthly basis.
Partner with the Director of Auxiliary Programming and Director of Finance to negotiate and oversee agreements with external vendors and organizations.
Research, negotiate and manage agreements with off-campus organizations or companies for Special Programs, ASEP Early Summer Program, or Summer Program outings or trips.
Report results and provide reports on ratios, curriculum, and staffing.
Meet with Director of Auxiliary Programming on a monthly basis to review finances.
Lunch duty as needed.
Work day maybe extended as needed for planning, professional development, and other school events. This may include weekends and evenings.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Bachelor's or Master’s degree in a related field is required.
At least five years of management experience preferred.
Working knowledge of independent school operations is preferred.
Demonstrated genuine interest in after school programs and summer programs..
Demonstrated sensitivity, cultural competence, good judgment, and confidentiality in working with students, staff, and parents.
Outstanding interpersonal, listening, collaboration, communication, organizational and time-management skills.
Exercise professional judgment in making decisions.
Highly motivated, with energy and enthusiasm about working in an academic atmosphere.
Overall mobility is essential including sitting, walking, standing, driving, and working under adverse conditions for extended periods of time during the work day.
The ability to lift 20 lbs to transport supplies and educational equipment/material is essential to performing the duties of the job.
Must have proficient knowledge of a variety of MAC/PC computer software applications including word processing (preferably MS Word), spreadsheets (preferably MS Excel), database, and presentation software.