The Director of Annual Fund reports to the Director of Development and will focus on building a year-round fundraising plan for the Annual Fund, the foundation of the school’s fundraising initiatives. The fundraising plan will include goals, strategies, and programming that aim to build and engage our donor base. This person will also work to ensure effective administration of annual fund gifts through acknowledgment letters, recognition of donors in the Annual Report, and the delivery of any necessary reports and communications, such as pledge reminders, to appropriate constituents.
Through a variety of means, this individual will identify, cultivate, and steward meaningful relationships with established and potential donors, seeking and securing gifts for the Annual Fund, as well as identifying potential campaign and planned giving prospects.
This is a year-round, full-time position without supervisory responsibilities.
Primary Duties and Responsibilities
Work collaboratively with the development team to create and manage a comprehensive fundraising plan and appeal schedule for The Annual Fund:
Set dollar, participation, and qualitative goals for the annual giving program.
Create and implement strategies to achieve Annual Fund goals.
Create and manage a calendar/schedule of multidimensional appeals that leverages a variety of media (e.g., electronic solicitation, direct mail appeals, face-to-face solicitations, events) to communicate with potential and current donors.
Spearhead special fundraisers working in collaboration with development and communications staff.
Assess program at the end of the year and lead annual planning.
Manage Annual Fund volunteer organization including recruitment, management, and training.
Organize phonathons as needed, including volunteer recruitment, set-up and preparation.
Update volunteers on a weekly basis regarding their prospects.
Create a Solicitor’s Training Guide for volunteers and update annually.
Participate in the expansion of the school’s alumni program including the development of a student ambassador program.
Build relationships with constituents and personally solicit an assigned pool of prospects as appropriate.
Utilize Raiser’s Edge to track visits, produce contact notes, and conduct appropriate constituent follow-up.
Coordinate the gift entry and acknowledgment process with the Database Manager to ensure timely recognition of gifts.
Draft and coordinate Annual Fund solicitation and acknowledgement letters.
Provide notes for the Head of School to personalize thank-you letters.
Analyze results of the fund by tracking progress from year to year and generate reports and statistics for monthly Development Committee meetings.
Attend monthly Development Committee meetings.
Contribute content to school publications and social media as appropriate.
Work with the PA Benefit Committee to plan and execute the annual Benefit, which provides support for the Annual Fund.
Attend on-campus and off-campus events, as appropriate.
Assist with prospect research.
Other responsibilities as assigned by the Director of Development.
Bachelor’s degree or equivalent.
At least three years of relevant experience in a development-related role in an educational environment, ideally in an independent school.
Strong knowledge of Raiser’s Edge software.
Direct experience managing volunteers.
Proven track record managing an annual campaign.
A strong sense of fundraising ethics and practices, and respect for confidentiality of donor information.
Outstanding interpersonal and communication skills, with a professional and empathetic approach.
Willingness to be part of a collaborative environment and work closely with colleagues and parents.
Strong organizational skills and attention to detail.
Ability to communicate clearly and effectively, verbally and in writing.
Positive attitude, flexible approach, and a sense of humor.
To apply for this position:
Please send a single PDF file that includes a cover letter, resume, and three references to email@example.com. Please include the position title in the subject line.
About The Harvey School
The Harvey School
Located on a wooded, 125 acre campus in Katonah, NY, The Harvey School is a student-centered, co-educational independent school serving approximately 360 students in grades six to twelve. The school provides a college-preparatory program that fosters lifelong learning and inspires students to develop the confidence and leadership qualities necessary to succeed in a diverse, competitive, and changing world. With our commitment to small class size, our community cultivates the strengths of each student through academic excellence, artistic exploration, athletic achievement, community service, and global understanding.