The Admissions Office and Data Manager serves as the primary point of contact with admissions inquiries and visitors, and sets the tone for a welcoming and professional relationship with the admissions department. This position is responsible for maintaining records in the admissions databases (Ravenna and Senior Systems), providing intelligence through data analytics, as well as for the organization and coordination of office operations, procedures, and resources to facilitate departmental effectiveness and efficiency. This position supports the admissions team, but also works cross-functionally with other departments such as the division offices, business office, advancement, the registrar, the clinic, and IT.
Areas of responsibility include, but are not limited to:
Administrative and Office Support – Answer first lines of inquiry, screen, and transfer inbound phone calls. Receive and direct admissions visitors. Prepare and modify documents including correspondence, reports, memos and emails. Process inbound and outbound application materials. Maintain office calendar and director’s calendar; schedule and organize appointments and meetings. Manage office email account and route messages promptly. Help execute admissions office events. Update and maintain admissions webpages and profiles on Awty site as well as external sites such as HAIS.
Data Management – Maintain inquiry and applicant records in admissions databases. Process documents and update records within 48 hours of receipt. Organize retention, protection, retrieval, transfer, and removal of both electronic and physical records. Ensure accuracy, integrity, security, and confidentiality of data. Coordinate with database administrators in other departments.
Reporting & Data Intelligence – Design and generate weekly and periodic reports to support enrollment management: admissions, advancement, school operations, and the business office. Handle requests for information and data. Provide data intelligence as requested or proactively identified.
Office Management – Maintain and upkeep office equipment and furnishings. Organize repairs and upgrades. Monitor and maintain office supplies inventory. Monitor and record expenses, and prepare expense reports. Troubleshoot computer and systems problems. Liaise with IT specialists. Implement office policies and procedures and ensure adherence to these. Prepare and update materials describing procedures and standards.
Minimum Requirements and Competencies:
BA or BS degree
Expert user of Excel and other Office computer software and applications
Three years of experience with significant responsibility for critical operational data preferably in a school environment
Experience with admissions systems such as Senior Systems and Ravenna
Multilingual speaker of English, French, and Spanish preferred
Additionally, the successful candidate will have strong competency in:
The Awty International School does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, national origin, ethnic or religious beliefs, disability, or any other basis protected by federal, state or local law in administration of its educational policies, admissions policies, scholarship and athletic and other school-administered programs or in its employment practices.