The role of the Controller at Pingree School is an integral part of the Business Office, responsible for coordinating and preparing financial reports such as the trial balance, income statements, balance sheet and analyses of historical and projected income and expenses. In addition, this role assists with other special reports that may be needed. The Controller oversees the day-to-day accounting process which includes payroll, purchasing, accounts receivable, endowment and billing operations and coordinates the functions of audit and budgeting.
Reporting directly to the CFO, the Controller is also responsible for recommending and administering all accounting policies and procedures, insuring that strong internal controls and effective transaction processing routines protect the assets of the school and result in meaningful, timely and accurate financial reporting. This is an exempt, full-time, 12-month position.
General responsibilities include:
Plan, coordinate and oversee the annual financial audit including the School’s pension plan audit, ensuring audit completeness
Manage annual preparation and filing of Form 990
Prepare and monitor monthly departmental budget reports and forecasts, assist the CFO in the annual budget preparation and working with administrators and department chairs regarding budget performance
Provide support for the CFO in preparation for Finance Committee and/or other Board-related meetings
Membership on the Finance, Audit and Investment Committees
Prepare annual and interim financial statements, including balance sheet, income statement and all supporting schedules and notes to the statements
Ensure accurate and timely financial information and reporting, cash and variance analyses, all balance sheet reconciliations and major revenue and expense account analysis
Monitor and assist accounts payable, student billing and other accounting personnel in the Business Office as needed, including conducting follow-up account receivable calls as necessary
Manage finance functions including general ledger journal entries, payroll, accounts payable, budgeting, accounts receivable, and student billing
Prepare, post and reconcile all investment activity and related accounting entries, and prepare all associated spreadsheets and analyses
Prepare all periodic surveys and compliance reports for various school industry organizations (e.g. NAIS, NBOA, Commonfund, etc.), as well as other internal and external information requests for financial data
Reconcile all cash, stock and in-kind gifts from Raiser’s Edge module of the Blackbaud accounting system, working in conjunction with the Advancement Office
Ensure accurate and appropriate coding and/or approval of all revenue, expenditure and journal transactions to their appropriate accounts, including unrestricted, temporarily restricted and permanently restricted funds
Maintain accurate and appropriate general ledger chart of accounts
Provide support in the hiring, training and review of accounting department staff
Communicate accounting policies to employees and ensure compliance with such policies
Actively stay current on new regulations in GAAP and relevant non-profit accounting issues.
Participate on the Financial Aid Committee, review applications to determine expected family contribution, work with committee to approve financial aid awards, and interact with families to communicate financial aid awards
Maintain financial files for the school
Additional tasks as required by the CFO or Head of School
Pingree School is proud to be an Equal Opportunity Employer. Pingree does not discriminate against applicants or employees on the basis of race, sex, pregnancy or pregnancy-related condition, color, religion, national origin, age, ancestry, sexual orientation, disability, gender identity or expression, veteran or active military status, genetics or any other category protected by state, federal or local law.Interested applicants should send a cover letter and resume as a PDF or Word document along with contact information for two professional references to Laura Ogden, Director of Human Resources and General Counsel, at firstname.lastname@example.org.
Bachelor’s degree in Accounting or Finance or related field (required)
CPA or graduate degree business (preferred)
Minimum of five to seven years’ experience in a senior accounting or financial management role
Background in not-for-profit accounting and experience with Blackbaud financial management software (preferred)
Strong skills with spreadsheets and Google documents
Strong interpersonal, communication, presentation, and consultative skills with all constituents in the school environment
Outstanding organization and prioritization skills with a solid track record of meeting deadlines while managing multiple tasks
Ability to work independently and as part of a team
Commitment to working collegially in a diverse community
Track record of applying sound judgment; strong decision making and problem-solving skills
About Pingree School
Dedicated to academic excellence and development of high personal standards, Pingree believes that a love of learning flourishes best in a diverse community that respects truth, curiosity, creativity, humor, and independent and imaginative thinking. Above all, Pingree strives to instill in its students integrity, decency, compassion, self-esteem and commitment to one another and to the world at large.