Reporting to the Director of Institutional Advancement, the Special Events and Community Relations Coordinator will be responsible for managing all special events including the school’s annual Absalom Jones Benefit. The Coordinator will be actively engaged on a daily basis with all constituents of the school, developing relationships and engaging the school’s alumni in particular. The Coordinator will also serve as the main liaison to the Parents’ Association.
Collaborate with colleagues in the Advancement Office to advance the mission and strategic goals of the school.
Manage all special events for the school’s Advancement efforts from invitation design to day-of execution. Attend weekly events meeting with school administrators and facilities representatives. Advancement events include:
Absalom Jones Benefit, Hoops from the Heart (student fundraiser)
Young Alumni Homecoming, Ice Cream Social, Alumni Reunion at Spring Fair, and other alumni events
Grandparents and Special Visitors Day
Annual Fund Kickoff, Annual Fund Leadership Reception (support Annual Giving Manager)
State of the School (partner with Communications Manager)
Others as assigned
Manage all fundraising programs related to the Absalom Jones Benefit including Hoops from the Heart, raising over $270,000 annually for financial aid
Serve as the Advancement liaison to the Parents’ Association. Submit weekly announcements to PA Communications Chair and liaise with PA event representatives
Serve as the on-campus contact for all alumni visitors
Partner with the Director of Institutional Advancement to create programing and touchpoints of engagement across non-parent constituencies, most notably, alumni, parents of alumni and grandparents
Build relationships with alumni volunteers and donors. Field alumni inquiries and communications. Design and plan the Connection alumni e-newsletter
Collaborate with the Annual Giving Manager to recruit alumni class agents and support the alumni giving effort
Expand opportunities for alumni-student interaction and networking
Draft and send the school’s weekly e-newsletter, the “Peacock Post.” This includes crafting a feature story each week and capturing content accordingly. Attend and photograph school events to populate photo albums in the Post, including the weekly Lower School Assembly and all-school Evensongs
Assume responsibility for alumni features and Class Notes for Cathedral Magazine. Write other articles as assigned
Attend Advancement-staffed Board subcommittee meetings and take minutes
Receive cross-training across other disciplines (eg. gift entry) to serve as back-up as needed
Staff evening and occasional weekend events and attend early morning meetings as needed
Other duties as assigned
Bachelor’s degree and at least two years of managing and supporting advancement programs and volunteers. Demonstrated leadership and ability to manage and multi-task a diverse range of projects. Excellent organization, interpersonal, creative, written, and oral communication skills. Proficiency with Microsoft applications (Word, Excel, PowerPoint). Creative spirit with interest in photography and familiarity with Adobe Creative Suite.
Proficiency with development database software. Knowledge of InDesign, Illustrator, Constant Contact, OneCause-BidPal/501Auction-GiveSmart/Givergy.
The Special Events and Community Relations Coordinator must be a dedicated, results-oriented professional with a passion for working in a mission-driven and team-oriented department. The successful candidate will be highly motivated, reliable, dedicated, creative, and eager to be a part of a fast-paced fundraising program.
About The Cathedral School of St. John the Divine
The Cathedral School of St. John the Divine is an independent, Episcopal, K-8 day school for girls and boys of all faiths. The School is committed to a rigorous academic program that integrates the arts, athletics, and leadership development. Located on New York City’s Upper West Side on the 13-acre Close of the Cathedral, the School offers a unique setting for the celebration of the many traditions shared by its families. The School prides itself in being a diverse community in partnership with families who take an active role in their children’s intellectual, ethical, social, and emotional growth. The Cathedral School offers a stimulating environment in which each child can become an articulate, confident, and responsible citizen of the world. Continuing a century-old relationship, the School draws upon the Cathedral’s vast resources and provides its children’s choir.