The Director of Finance and Operations is responsible for supervising the business functions of Cambridge Montessori School (CMS). This person will be responsible for day-to-day operations of the Business Office and also administers specific financial and personnel policies which support the School.
The Director of Finance and Operations works with the Head of School and Board of Trustees to develop innovative solutions to challenges in the areas of financial strategies, financial analysis, reporting and information dissemination to management, use of appropriate systems and technology, and cost-effective use of resources.
The Director of Finance and Operations reports directly to the Head of School. This person will work closely with the Leadership Team, all teachers, and office staff in order to maximize effectiveness of the Business Office to fulfill the school’s mission. The DFO will supervise other Business Office employees and volunteers.
Perform accounting functions including accounts payable, accounts receivable, tuition, purchasing and financial reporting
Establish and maintain proper policies, processes and procedures to safeguard all assets, assure proper approvals and provide complete audit trails
Prepare financial statements in accordance with GAAP
Provide checks and balances for organization by signing all checks
Coordinate audit and tax requirements
Manage the preparation of budget
Monitoring budget vs. actual
Prepare cash flow analysis
Oversee Family Account collections and creation of monthly reports
Coordinate financial assistance process, which includes working with a committee to recommend financial assistance awards
Close end of year in Tuition Management Systems
Work closely with the Directos of admissions, Develo0pment and Cambridge Montessori Institute (CMI)
Oversee employee benefit package
Manage compensation process with budget process
Manage hiring process. Includes execution of contracts and letters of engagement as well as maintaining up to date records for each employee.
Assure compliance with all employment laws
Administer policies and updated employee manual
Oversee efficient purchasing processes for supplies and curriculum
Oversee ordering process and budget
Cambridge Montessori School Finance Committee Member
Prepare materials for Finance Committee (balance sheet, P&L statements, etc.)
Serve as Finance Committee Member
Coordinate audit and tax requirements - includes 990 Form
Manage the preparation of budget
Monitoring budget vs. actual and prepare cash flow analysis
Perform other duties in pursuit of the school’s mission as assigned by the Head of School
Manage Capital Projects
Bachelor degree with 7+ years of accounting and related experience
Excellent communication skills to communicate effectively with school leadership, parents and teachers
Proficient with accounting systems such as QuickBooks, Tuition Management Systems and Microsoft Office
Keen administrative skills – must be very organized and able to set priorities
About Cambridge Montessori School
Cambridge Montessori School (CMS) is a coeducational independent day school currently enrolling 225 students from toddlers through grade eight. Founded in 1964, we have served Cambridge and surrounding towns for over 50 years. CMS is a dynamic, international community, which reflects the diverse culture and rich educational resources of the region and enrolls students from over 20 different countries. CMS is accredited by the American Montessori Society and the Association of Independent Schools in New England and is a member of the National Association of Independent Schools, Montessori Schools of Massachusetts, and the International Montessori Council.