The Development Coordinator plays a critical role in supporting Commonwealth School’s Development team and executing the School’s many events. As the primary administrator of the School’s development database, the Development Coordinator is responsible for the accurate and timely entry, processing, and acknowledgement of gifts; generating mailings lists; coding event attendance and constituent interactions; pulling relevant reports; and performing data analyses. She/he works to maintain database integrity and to use the database to its full potential to support the Development team.
The Development Coordinator plans, oversees, and directs all event logistics for development, alumni/ae, parent, and Board of Trustees events. She/he coordinates digital communications for the Development department and works closely with the Director of Development, Associate Director of Development, and Director of Strategic Marketing and Communications to ensure all Development communications needs are appropriately and efficiently addressed. She/he supports the Development team by performing administrative tasks as needed.
Commonwealth School deeply values professional development for faculty and staff. This role offers significant exposure to all facets of fundraising and alumni/ae relations. As a member of a fast-paced three-person Development Team, the Development Coordinator will have the opportunity to learn industry best practices and methodology and to take on greater responsibilities over time.
This is a non-exempt, full-time position. Some evening and weekend work required during the academic year.
This position reports directly to the Associate Director of Development.
Ensure timely and accurate entry of gift and constituent information
Manage and execute gift acknowledgement process within the Development Team and with the Headmaster
Ensure database integrity by documenting, implementing, and maintaining best practices and policies and procedures for database
Produce mailing and distribution lists for appeals, invitations, and other communications
Update and maintain solicitation and moves management data for annual fund and campaign efforts
Run weekly, monthly, and annual financial reports for the Business Office
Run reports for Development team as needed
Participate in professional development and regular training on database platform to ensure Commonwealth’s Development team uses the tool to its full potential
Manage logistics for all events
Manage all aspects on-site for all local events
Work closely with Commonwealth’s Chef Manager to coordinate food and beverage for all relevant events
Research, identify, secure, and coordinate all venues, catering, rentals, and vendors
Identify, manage, and coordinate students, faculty, and staff needed for events
Create and follow detailed event plans, budgets, timelines, and checklists
Collaborate with colleagues in Development and Communications teams to devise and maintain event theme, School branding, and look and feel as appropriate
Coordinate and execute event communications, materials, invitations, and follow-up
Manage and maintain event RSVPs in a timely and accurate manner
Prepare materials for donor meetings and events
Adhere to timelines, manage correspondence with outside vendors, and collect and submit invoices for Development projects
Support the Director of Development and Associate Director of Development as needed
Provide occasional support in other areas of school life as needed
1-2 years’ experience in administrative role, preferably in a non-profit or educational environment
Excellent attention to detail
Strong critical thinking and problem-solving skills
Resourceful self-starter with an ability to anticipate needs and multitask in a fast-paced environment
Expressed interest in learning and growing as a professional in the development and/or non-profit field
Effective team member with strong organizational skills
High level of professionalism, flexibility, diplomacy, and responsiveness
Familiarity with independent schools a plus
Competitive medical, dental, and vision insurance
Retirement plan with employer match
Four weeks vacation in first year of employment: two weeks typically used in the summer months, one week each in December (inclusive of holidays) and March during the School’s winter and spring breaks.
Reduced work hours for eight weeks in late June to early August
Additional benefits information available upon request
Interested parties should please send a cover letter and resume to Carly Renshaw, Associate Director of Development, at firstname.lastname@example.org.
About Commonwealth School
The mission of Commonwealth School is to educate young people from diverse backgrounds to become
knowledgeable, thoughtful, and creative adults, capable of careful analysis, fruitful cooperation,
responsible leadership, and deep commitment.