SUMMARY: The Alumni Relations Director is responsible for the development and management of the Proctor Alumni Association Council, which plans and implements programs to strategically engage alumni, benefit current students and faculty, and further advance the mission of Proctor Academy.
ESSENTIAL FUNCTIONS: The following reflects the administration’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Administration may assign or reassign duties and responsibilities to this job at any time.
DUTIES AND RESPONSIBILITIES:
Be a contributing member of the Development Office, with specific responsibility to increase support from alumni through routinely identifying and qualifying alumni prospects for gifts, communicating development-related activities via written contact reports in fundraising software, and engaging in prospect management meetings.
Initiates contact with prospect donors and alumni through face to face engagement, including 30-40% of time traveling to meet with targeted alumni.
Increase alumni participation through direct solicitation of alums via the annual fund, class giving and reunion giving initiatives.
Collaborate with Communications Office to develop a comprehensive alumni engagement communications plan within the school’s integrated communications and marketing strategy.
Serve as an ambassador of the Proctor Alumni Association to the internal community by working with Proctor’s alumni base to secure professional and volunteer services for Proctor Academy, collaborating with faculty and administration to create and maintain pathways for alumni participation that advance the goals of the school, and partnering with the Development Office to cultivate strong alumni partnerships.
Plan, implement and promote alumni programs that support the school's strategic plan and further the goals of The Campaign for Proctor.
Establish and build relationships with a wide range of alumni (locally, regionally, nationally and internationally) through event attendance and alumni communication on multiple social media platforms.
Oversee the work of the Proctor Alumni Association Council by arranging its meetings, working to staff its committees and ensuring strong relationships between its members and the academic and administrative leadership of Proctor Academy.
Ensure accurate and complete alumni database records (capture contact, biographical and career information of alumni via surveys, projects, correspondence, website, postal returns, etc.).
Collaborate with the Admission Office in all aspects of advancement efforts.
Partner with the College Counseling Office to plan the growth and accessibility of career networking services for students and alumni.
Serve as a liaison between the Proctor Alumni Association Council and the academic and administrative leadership.
Continue to strengthen and create programs to educate current students on the importance of and benefits of being an alumni.
Serve as ex officio Executive Director of the Alumni Association Council.
Oversee and balance the budget for Alumni Relations.
Assist with school events as necessary.
This position does not have any supervisory responsibilities.
QUALIFICATIONS & SKILLS REQUIRED:
A positive attitude, willingness to be a team player, and ability to see the integration of alumni engagement programs within all facets of school life.
Bachelor’s degree preferred; Development/Advancement experience, preferably in independent schools.
Experience with fundraising software, preferably Raiser's Edge.
Superior oral and written communications skills in order to represent Proctor Academy to alumni, and to work effectively with internal constituents (including Head of School, the Board of Trustees, senior administration, program directors, faculty, and students).
Strong writing, planning and organizational skills; including the ability to complete multiple tasks simultaneously with close attention to detail and prioritization of tasks in order to meet deadlines.
Demonstrated ability to strategize, implement and build constituency programs and activities, along with successful experience identifying, training and working with volunteers.
Experience in planning and managing special events and fundraising activities.
Flexibility and initiative, as illustrated by the ability to work independently and within a team to achieve institutional goals.
High professional and ethical standards for handling confidential information.
Excellent PC skills being well versed in Microsoft Office software.
PHYSICAL DEMANDS: While performing the duties of this job, the employee is frequently required to do the following: sit, stand, walk, talk, hear, operate a computer, handheld learning devices, and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds.
POSITION TYPE/EXPECTED HOURS OR WORK:
This is a full-time position, and general hours of work and days are Monday through Friday, 8:00 a.m. to 4 p.m.; with occasional long hours, weekend work and travel.
About Proctor Academy
Proctor Academy, founded in 1848, is an experiential, coeducational, college preparatory boarding and day school for 360 students in grades 9 - PG in Andover, New Hampshire.