Trevor Day School is a coeducational, college-preparatory Nursery–Grade 12 school in Manhattan. Trevor distinguishes itself from other New York City independent schools by its commitment to inquiry-based learning, to strong student-teacher relationships, and to building a diverse community that is based on inclusivity and mutual respect. The school offers a competitive salary and benefits package.
The Development and Events Manager will provide administrative support to the development department, with emphasis on special events, auction/gala fundraising, and Trevor Fund support. Serves as the primary events liaison to the Parents Association. Duties include significant database, data entry, and word-processing work, event planning and execution, general clerical and project-based tasks, and office management.
Trevor Fund (Annual Giving)
Provide general administrative support (including, but not limited to, document production, mailings, scheduling, printing, photocopying, creating spreadsheets, and data entry) for Director of Development, Trevor Fund Director, and other department members.
Assist Trevor Fund Director with mailings, invitations, and special events as needed.
Assist with gift/pledge processing and data management, including gift data entry and timely acknowledgement letters.
Advise head of school of donations exceeding $10,000
Collaborate with IT department on technology and data entry projects, including regular school-wide contact information updates and production of online family directory.
Parents Association Liaison Responsibilities
Serves as the central liaison for the Parents Association events, with heavy emphasis on the annual fundraising Auction.
Works with the Auction Co-Chairs on coordinating the solicitations, and oversees all updating and maintaining gift records in Greater Giving in a consistent, accurate, logical way.
Coordinate Tech and Development Office’s roles and responsibilities the evening of the Auction.
Oversee all auction gift tracking and financials, and produces comprehensive financial reports every week for the PA treasurer, co-chairs, and the business office.
Communicate with the PA treasurer and Business Office to ensure all auction contributions are accurately accounted for in various financial databases.
Assist and oversee all post-auction gift records, follows up with all outstanding payments. Produces and coordinates the mailing of all tax letters to donors for their payments.
Special Events Responsibilities
Produces and manages specific annual Development events designed to help advance constituent relations, including, but not limited to: New Parent Breakfast, Leadership Donor Reception, Ambassador’s Breakfast, Special Visitors Day, Grandparent Luncheon.
Coordinate with the relevant program manager in planning for all aspects of other events and finalizing work orders. Prepares name tags and updates events management checklist. Schedule and lead planning meetings with relevant staff to coordinate and allocate tasks.
Attends Weekly Operations meetings to review needs for upcoming departmental events.
Produce and distributes invitations and reminders both print and on-line (MailChimp, Paperless Post). Track all responses in Google Docs, Raiser’s Edge, and Excel.
Coordinate with the Technology Department on technological and audio needs.
Track all finances related to the event, and provides related materials to the Business Office.
Ensure production and availability of specific event-related items as needed.
Tracks and enters all Development events in the School’s online calendar database (SchoolDude).
Provide support for development events, including working the event if requested.
Office Management and Other Responsibilities
Assist with prospect research and briefings on all new families, as well as specific prospects as needed.
Conducts year-roll in summer, updates constituent records with new address, employment and other biographical changes as they arise.
Attends confidential meetings to take minutes as requested by Development Director.
Research, price, and purchase office supplies, and maintain the supply inventory.
Prepare purchase orders and maintain records. Distribute, monitor and replenish petty cash funds.
Must have a BA/BS. Two years of related full-time work experience is desirable, particularly in fundraising or special events.
Significant computer literacy and internet skills are required. Raiser’s Edge or other relational database experience is a plus. Proficiency with Microsoft Office (Outlook, Excel, and Word) is required.
We are a fast-paced office that interfaces with and serves the entire school community, so flexibility and a willingness to collaborate with people of all work styles is essential, as is the ability to maintain discretion and confidentiality.
Undertake other relevant duties as requested.
Some evening hours are required to assist with phone-a-thons, auction, and various other events.
About Trevor Day School
Trevor Day School is committed to maintaining an atmosphere of collaborative learning, to building a diverse community based on mutual respect, and to fostering the integration of technology into our learning processes.