The Baldwin School is currently seeking a full time, 12 month, Administrative Assistant to the Upper School Director. The Administrative Assistant provides administrative support to the Director of the Upper School and is responsible for the organization and efficient operation of the Upper School Office. The position includes administrative/clerical duties with responsibility for the following:
maintaining and preparing student records and files
organizing and maintaining the Director’s appointment calendar
reviewing, editing, preparing and posting written and electronic communications including Upper School correspondence, web postings, and general mailings
scheduling and supporting interviews, meetings and School events such as Academic Evening, parent conferences, class trips, and faculty meetings
organize and execute all details of Class Day and Commencement
publishing the homeroom bulletin and special academic reports
support course selection and registration process
organize and manage all exam preparation for exam week
oversight of the Upper School budget; manage monthly credit card statements
maintain daily attendance records and follow up on unexplained absences
manage student sign in/out process
handling incoming phone calls, greeting visitors, maintaining secured access to the building
supporting the functions of the Dean of Students, Registrar and other offices/departments of the School as needed
The position involves frequent interactions with parents, teachers, students and other administrative staff. Candidate must have the ability to handle confidential information with discretion and diplomacy, and be able to communicate effectively and tactfully in written and verbal communication. The ideal candidate will understand and support the School’s mission and policies, and participate in the life of the School. A sense of humor and appreciation for the excitement of school life is ideal.
A Bachelor’s degree is preferable, with 5 or more years of administrative experience a must. Excellent organizational skills are needed along with exceptional communication and interpersonal skills, flexibility, attention to detail and the ability to present oneself in a warm, yet professional manner. Candidate must be capable of fostering professional and courteous relationships with students, faculty, staff, administration, parents, and visitors. Candidate should possess excellent computer skills, with proficiency in Microsoft Office, Google Docs, and other software and online resources. The ideal candidate will have demonstrated team related skills, experience in an academic setting, and a desire to work in a collegial atmosphere.
About The Baldwin School
The Baldwin School develops bright, talented girls in Pre-K through Grade 12 into confident, accomplished women with vision, global understanding and the determination to make enduring contributions to the world. For 130 years The Baldwin School has combined the region's premier college preparatory curriculum
with distinguished arts, athletics and community service programs. Guided by our outstanding faculty who are experts in girls' education, Baldwin offers an experiential learning environment within a supportive and encouraging community.